Associate Manager - Techno Commercial

Responsibilities

Strategic Procurement and Supplier Management:

Coordinate procurement activities across sites, ensuring strategic planning and alignment with operational needs.

Identify, evaluate, and select suppliers to procure quality OPEX items, ensuring cost-effectiveness and adherence to quality standards.

Manage supplier relationships to negotiate favorable terms and ensure continuous improvement in vendor performance.

Lead process improvement initiatives in purchasing, contract management, supplier selection, and sourcing to enhance efficiency and reduce costs.

Inventory Management:

Monitor and manage inventory levels to ensure availability of OPEX items, minimizing excess stock and obsolescence.

Conduct regular inventory audits and reconcile discrepancies to maintain accurate records.

Determine optimal reorder points and quantities to prevent stockouts and ensure uninterrupted site operations.

Generate and analyze inventory reports to identify trends, forecast needs, and inform procurement decisions.

Review inventory levels periodically and take necessary actions to maintain optimal stock at all sites. Financial and Budget Management:

Conduct cost analysis of procurement activities to identify savings opportunities and drive cost reduction initiatives.

Ensure procurement activities are within budgetary constraints and provide regular updates to management on budget status.

Manage buying processes efficiently, including RFPs, proposal evaluations, negotiations, vendor selection, and contract awards.

Prepare and issue purchase orders for required OPEX items, ensuring adherence to company policies and procedures. Operational Coordination and Reporting:

Coordinate with site managers and operational teams to understand OPEX requirements and ensure timely delivery of needed items.

Address and resolve procurement or inventory issues to ensure smooth operational activities.

Manage urgent procurement requests to support unplanned operational needs and minimize downtime.

Attend to internal/external audit queries, provide data, and take corrective actions for observations received.

Review commercial/stores SOPs annually, make necessary changes, and update the revision.

Review Pending PRs status with team members and take necessary corrective actions, providing performance feedback.

Attend review meetings conducted by TCD Leads/site head/corporate and prepare necessary data and presentations on OPEX-related procurements and inventory.

Release all e-NFA documents after checking the support documents and follow up for timely approval.

Check and release New Vendor code, VC unblock, and GRN error in MDG portal.

Review reports on inventory stock at all sites and follow up with contractors for monthly consumption reports. Compliance and Quality Assurance:

Ensure compliance with quality, legal, financial, and safety terms in OPEX purchase and service contracts.

Monitor material/service providers’ performance and take necessary action to bridge gaps and ensure timely renewal of contracts.

Manage all commercial processes and data as per IMS standards, update data, attend audits, and address observations. Technology Integration:

Deploy digital tools for real-time monitoring and optimization of operational expenditures on site, enhancing cost efficiency and project outcomes.

Implement advanced digital solutions for managing site operations and resource allocation, ensuring effective and efficient use of operational resources.

Key Internal Stakeholders:

Sites Projects team

Marketing department

Finance & Accounts team

Quality Assurance Team

Key External Stakeholders:

Vendors

Suppliers

External agencies

Auditors

Qualifications

Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, finance or a related area

More than 12 years of experience in supply chain management, procurement.