Procurement Supervisor

Position: Procurement Supervisor

Location: Tiruchirappalli (Trichy), Trichy Airport
Business Unit: Bengaluru Airport Services Limited (BASL)
Department: Procurement
Reporting To: Procurement Manager / Head Procurement

JOB SUMMARY:

The Procurement Supervisor will be responsible for managing day-to-day procurement activities for BASL Trichy Airport operations, ensuring timely availability of materials, consumables, equipment, and services required for smooth lounge operations.

The role will manage vendor coordination, sourcing, quotations, negotiations, purchase orders, delivery follow-up, Stores coordination, documentation, and procurement MIS, while ensuring compliance with BASL procurement policies and approved budgets.

The position will work closely with Operations, Kitchen, F&B, Housekeeping, Engineering, Stores, Finance, and Administration to meet operational requirements.

KEY RESPONSIBILITIES;

1. Procurement & Sourcing

• Handle day-to-day procurement requirements for BASL Trichy operations.
• Procure F&B supplies, housekeeping materials, guest amenities, engineering consumables, office supplies, equipment, and other operational requirements.
• Obtain quotations, prepare comparative statements, negotiate prices, and place orders as per approvals.
• Process purchase orders/work orders and ensure timely delivery.
• Handle urgent procurement requirements to avoid operational disruptions.

2. Vendor Management

• Identify and develop reliable local vendors in Trichy for operational requirements.
• Maintain vendor relationships and monitor quality, pricing, delivery, and service levels.
• Coordinate with vendors for pending orders, replacements, shortages, and quality issues.
• Support vendor registration and maintain updated vendor documentation.

3. Cost & Inventory Control

• Ensure competitive pricing through quotation comparison and negotiations.
• Identify alternate/local sourcing opportunities for cost optimization.
• Coordinate with Stores to monitor stock levels, consumption, and replenishment requirements.
• Ensure critical materials are available to support uninterrupted operations.

4. Documentation & ERP

• Prepare and maintain purchase orders, quotations, comparative statements, approvals, delivery challans, invoices, and other procurement records.
• Update procurement transactions in the ERP/procurement system.
• Prepare procurement MIS, pending PO reports, vendor comparisons, and cost analysis.
• Coordinate with Finance for invoice verification and payment processing.

5. Internal Coordination & Compliance

• Coordinate with Operations, Kitchen, F&B, Housekeeping, Engineering, Stores, Finance, and Administration for procurement requirements.
• Ensure procurement is carried out within approved budgets and authorization limits.
• Follow BASL procurement policies, approval processes, and documentation requirements.
• Support audits and ensure proper procurement records are maintained.
• Ensure materials meet applicable quality, hygiene, food safety, and airport operational requirements.

REQUIRED SKILLS & COMPETENCIES

• Strong knowledge of procurement, sourcing, vendor management, and purchasing processes.
• Good negotiation and commercial skills.
• Strong vendor coordination and follow-up skills.
• Good knowledge of MS Excel and ERP/procurement systems.
• Strong communication, coordination, and documentation skills.
• Ability to manage multiple and urgent requirements in a fast-paced airport environment.
• Strong focus on cost control, timely delivery, and operational continuity.

EXPERIENCE & QUALIFICATION

• 46 years of relevant experience in Procurement, Purchase, Supply Chain, or Materials Management.
• Experience in Hotels, Hospitality, Airport Lounges, Aviation, Restaurants, Catering, or Facility Management is preferred.
• Experience in local vendor development and site-level procurement will be an advantage.
• Graduate in Procurement, Supply Chain, Business Administration, Commerce, Hospitality Management, or a related discipline.