Administrative Assistant

We are looking for a responsible and detail-oriented Administrative Executive to join our team in Singapore. The role focuses on administrative support, client documentation coordination, and immigration-related applications. The candidate must be fluent in both Mandarin and English (spoken and written) to effectively liaise with clients.

Key Responsibilities

• Assist Singapore Permanent Residence (PR) and Citizenship applications, including preparation and submission of documents to the Immigration & Checkpoints Authority (ICA)

• Coordinate with clients to collect, organize, review, and verify application documents, ensuring completeness and accuracy

• Handle the opening of clients’ corporate bank accounts and related matters

• Handle clients’ company CPF submissions in a timely manner

• Assist various Immigration and Checkpoints Authority (ICA) and Ministry of Manpower (MOM) pass applications.

• Identify missing or inconsistent information and follow up with clients in a patient and professional manner

• Draft professional correspondence and supporting letters for submission to government authorities

• Follow up on outstanding payments, and perform basic reconciliation

• Assist in the preparation of contracts and related administrative documentation

• Provide work backup and administrative support for colleagues during their leave periods

• Carry out other administrative and operational duties as assigned by management

Requirements

• Diploma or above in Business Administration, Management, or related fields
• Fluent in Mandarin and English (spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• At least 1–2 years of relevant administrative or client-facing experience (experience in immigration, corporate services, or professional services is an advantage)
• Strong organizational skills with high attention to detail
• Patient, meticulous, and able to work with document-heavy processes
• Good interpersonal and communication skills
• Able to work independently and as part of a team
• Proficient in Microsoft Office and standard office systems