EHS & Facilities Coordinator

Role Summary The EHS & Facilities Specialist is responsible for the site’s Environmental, Health & Safety framework , ensuring compliance with internal standards and regulatory requirements. The role also oversees waste management, cleaning and janitorial services, facility and infrastructure maintenance, pest control, site security , and the coordination of all contractor and service work . In addition, the role manages satellite offices in other cities , ensuring consistent EHS and facilities standards across locations.

• Both fluent in Norwegian & English required

Key Responsibilities

• EHS Framework Ownership
• Maintain and continuously improve the site EHS management system aligned with company standards and regulatory requirements (e.g., ISO 45001, ISO 14001 if applicable).
• Lead risk assessments, workplace inspections, safety walks, and compliance audits.
• Maintain EHS documentation, procedures, permits, and incident records.
• Track and report EHS performance KPIs (near misses, incidents, corrective actions, training completion, etc.).
• Waste Management
• Oversee full waste handling process, including sorting, storage, disposal, hazardous waste, recycling programs, and documentation.
• Ensure compliance with environmental regulations and proper waste contractor coordination.
• Drive waste minimization and sustainability initiatives.
• Cleaning & Janitorial Services
• Manage cleaning schedules and ensure proper hygiene standards across the site.
• Coordinate and control external cleaning contractors; ensure service levels meet operational needs.
• Maintain documentation for audits and compliance related to workplace hygiene.
• Infrastructure Maintenance & Facilities Services
• Plan, coordinate, and monitor building and infrastructure maintenance activities, including janitorial upkeep and common facility repairs.
• Manage preventive maintenance for facility systems (HVAC, lighting, utilities, etc.) in collaboration with internal technicians or vendors.
• Maintain facility-related documentation and regular inspections.
• Pest Control
• Coordinate pest control services, maintain treatment schedules, and ensure compliance with regulations.
• Monitor pest activity and initiate corrective actions when needed.
• Site Security
• Oversee site security measures, including badge systems, and access control. Maintain relationships with security service providers.
• Ensure compliance with security policies and conduct periodic inspections.
• Remote / Satellite Office Management
• Act as point of contact for EHS and facilities management for offices in other cities.
• Ensure remote sites follow the same EHS standards, facility inspections, and maintenance routines as the main site.
• Coordinate contractors and services for each remote location.
• Contractor & Service Work Planning
• Plan, schedule, and oversee contractor work for facility services, maintenance projects, cleaning, pest control, and security.
• Ensure contractors meet safety requirements, sign in/out, follow site rules, and complete required permits (e.g., hot work, confined space, etc.).
• Conduct contractor evaluations and maintain service agreements.