Facility Manager

Job Description Facility Manager

Position: Facility Manager
Reports To: Head Engineering / Facility / Plant Operations
Location: Panchkula
Experience: 15Years
Employment Type: Full-time

Job Summary

The Facility Manager will be responsible for the overall operation, maintenance, reliability, safety, and energy management of electrical systems and facility infrastructure. The role will ensure uninterrupted power supply, optimum performance of electrical equipment, timely preventive and breakdown maintenance, statutory compliance, vendor management, and effective control of maintenance costs.

Key Responsibilities

1. Electrical Maintenance & Operations

• Manage operation and maintenance of all electrical systems and equipment.

• Ensure uninterrupted and reliable power supply to the facility.

• Supervise maintenance of:

• HT/LT panels and switchgear

• Transformers

• DG sets and AMF/ATS systems

• UPS systems and batteries

• APFC panels and capacitor banks

• Motors, MCCs and PCCs

• Electrical distribution systems

• Lighting and emergency lighting systems

• Earthing and lightning protection systems

• Building Management/automation systems, wherever applicable

• Plan and execute preventive, predictive, and breakdown maintenance.

• Analyze recurring electrical failures and implement permanent corrective actions.

• Maintain equipment history, maintenance records, checklists, and logbooks.

2. Facility Management

• Oversee the overall engineering and facility infrastructure of the premises.
• Coordinate with civil, HVAC, plumbing, fire & safety, lift, security, and housekeeping teams as required.
• Ensure proper functioning of critical facility services.
• Plan shutdowns and maintenance activities with minimum disruption to operations.
• Monitor facility utilities such as electricity, DG fuel, water, HVAC, and other services.

3. Preventive Maintenance & Reliability

• Develop and implement annual/monthly preventive maintenance schedules.
• Ensure 100% adherence to preventive maintenance plans.
• Monitor equipment health and identify potential failures before breakdowns.
• Conduct root-cause analysis (RCA) for major equipment failures.
• Maintain critical spare inventory and ensure availability of essential electrical spares.
• Recommend replacement, refurbishment, or upgradation of obsolete equipment.

4. HT/LT & Statutory Compliance

• Ensure compliance with applicable electrical safety rules, standards, and statutory requirements.
• Coordinate statutory inspections and approvals related to electrical installations.
• Maintain records of electrical inspection reports, test certificates, licenses, and permits.
• Ensure safe operation of HT installations and authorized electrical work practices.
• Coordinate with electrical authorities, inspectors, DISCOMs, and other statutory agencies wherever required.

5. Electrical Safety

• Ensure strict compliance with electrical safety procedures.
• Implement LOTO (Lockout/Tagout) and permit-to-work systems.
• Conduct regular electrical safety inspections.
• Ensure proper PPE and safety practices for electrical maintenance personnel.
• Monitor earthing resistance, insulation resistance, protection systems, and other safety parameters.
• Conduct emergency preparedness drills and ensure electrical fire-safety measures are effective.

6. Energy Management

• Monitor and analyze electricity consumption and demand.
• Identify opportunities for energy conservation and reduction of power costs.
• Monitor maximum demand, power factor, load profile, and utility consumption.
• Implement energy-saving initiatives such as LED lighting, efficient motors, APFC optimization, and equipment scheduling.
• Prepare monthly energy-consumption and cost reports.

7. DG & Power Backup Management

• Ensure reliable operation and maintenance of DG sets and associated systems.
• Monitor DG fuel consumption, operating hours, battery condition, and maintenance schedules.
• Coordinate DG servicing and AMC activities.
• Ensure proper operation of AMF/ATS systems and emergency power distribution.

8. AMC & Vendor Management

• Manage electrical AMC/service contracts and external maintenance agencies.
• Evaluate vendors and ensure compliance with agreed SLAs.
• Supervise contractors during installation, maintenance, testing, and commissioning.
• Verify work completion and contractor bills.
• Negotiate service contracts and ensure cost-effective procurement of services and spares.

9. Projects & CAPEX

• Plan and execute electrical modification, expansion, and improvement projects.
• Prepare technical specifications, BOQs, estimates, and scope of work.
• Coordinate with consultants, contractors, suppliers, and project teams.
• Supervise installation, testing, commissioning, and handover of electrical systems.
• Ensure projects are completed within approved budget and timelines.

10. Team Management

• Lead and supervise electricians, technicians, engineers, and contract manpower.
• Allocate daily maintenance activities and monitor work completion.
• Develop technical competency of the maintenance team through training.
• Ensure proper shift coverage for critical electrical operations.
• Conduct toolbox talks and safety briefings.

11. Documentation & MIS

• Maintain electrical drawings, single-line diagrams, equipment manuals, test reports, and maintenance records.
• Prepare daily/weekly/monthly maintenance reports.
• Track breakdowns, MTBF, MTTR, PM compliance, energy consumption, and maintenance costs.
• Maintain inventory records of electrical spares and consumables.
• Present facility and maintenance performance reports to management.

Qualification

• B.E./B.Tech/Diploma in Electrical Engineering from a recognized institution.
• Electrical Supervisor/Competency License, where applicable, will be an advantage.
• Additional certification in facility management, energy management, or safety is desirable.