Payroll Executive

Job Description: Payroll Executive – HR Department

Job Title: Payroll Executive
Department: Human Resources
Experience: Minimum 6 Months in Payroll
Employment Type: Full-Time
Location: Kochi
Reports To: HR Manager / HR Head

Job Summary

We are looking for a detail-oriented Payroll Executive to handle monthly payroll processing, salary calculations, attendance management, statutory deductions, and employee salary records. Candidates with a minimum of 6 months of hands-on payroll experience and a basic understanding of PF, ESI, professional tax, and applicable statutory requirements are encouraged to apply.

Key Responsibilities

• Process monthly payroll accurately and ensure timely salary disbursement.
• Calculate salaries, overtime, incentives, deductions, arrears, and leave adjustments.
• Manage attendance, leave records, late marks, and loss-of-pay calculations.
• Assist with statutory deductions and compliance related to PF, ESI, Professional Tax, and TDS, as applicable.
• Prepare and verify payroll inputs, salary statements, payslips, and bank transfer files.
• Maintain employee master data, salary structures, and payroll documentation.
• Coordinate with the HR and Accounts teams for salary processing and reconciliation.
• Assist in Full & Final Settlement calculations for employees leaving the organization.
• Respond to employee queries regarding salaries, payslips, deductions, and payroll discrepancies.
• Maintain the confidentiality of employee salary information and personal records.
• Assist with payroll audits, statutory filings, and compliance documentation.
• Ensure payroll records are accurate and maintained according to company policies and applicable laws.

Required Qualifications

• Bachelor's degree in HR, Commerce, Accounting, Finance, or a related field.
• Minimum 6 months of practical experience in payroll processing.
• Basic knowledge of payroll management, PF, ESI, and applicable statutory requirements.
• Proficiency in MS Excel and MS Office.
• Familiarity with HRMS, payroll software, or ERP systems is preferred.

Required Skills

• Payroll Processing and Salary Calculations
• Attendance and Leave Management
• PF, ESI, and Statutory Compliance
• MS Excel and Data Management
• Numerical Accuracy and Attention to Detail
• Communication and Coordination
• Time Management and Problem-Solving
• Confidentiality and Data Integrity

Key Performance Indicators (KPIs)

• Accuracy of monthly payroll processing
• Timely salary disbursement
• Timely completion of statutory payments and filings
• Reduction in payroll errors and employee complaints
• Accuracy of attendance and leave records
• Timely completion of Full & Final Settlements

Preferred Candidate Profile

The ideal candidate should be organized, responsible, and detail-oriented, with at least 6 months of payroll experience. The candidate should be capable of handling payroll-related tasks, maintaining confidential employee records, and ensuring accuracy in salary processing and statutory compliance.

Candidates with hands-on payroll experience and a willingness to learn and grow in HR operations are encouraged to apply.

Pay: From ₹17,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off

Work Location: In person