Personal Assistant

• Meetings, calendar, and schedule management:

− Manage the MD’s calendar, including scheduling meetings, appointments, and reminders

− Prioritize meetings based on importance and urgency

− Ensure adequate preparation time between meetings

− Coordinate with internal and external stakeholders for scheduling

− Ensure logistics (venue, video conferencing, links, materials)

− Take notes or action items where required

• Travel planning and coordination:

− Plan and manage domestic and international travel (flights, hotels, visas, local transport)

− Prepare detailed travel itineraries

− Handle last-minute changes efficiently

− Ensure all documentation and logistics are in place

• Communication and coordination:

− Act as a point of contact between the MD and internal/external stakeholders

− Screen calls, messages, and emails where required

− Follow up with teams on behalf of the MD for updates or information

• Expense management:

− Track and manage the MD’s business and personal expenses

− Maintain proper records and supporting documents for all expenses

− Coordinate with the accounts team to submit credit card statements along with complete backups/ invoices

− Ensure timely submission and reconciliation of expenses

− Follow up on any discrepancies or missing documentation

• Administrative and personal support:

− Manage routine administrative tasks and documentation

− Assist with personal errands and tasks as required

− Maintain records, files, and important documents

− Coordinate with vendors, service providers, and household/ personal staff if needed

• Reporting requirements:

− Monthly submission of relevant expenses / invoices to Accounts team

• Requisite skills and knowledge for this position:

− Fluent spoken and written English; Fluency in spoken Hindi is preferred

− Team player with ability to think clearly

− Ability to coordinate with internal teams and external agencies

− Comfort with ambiguity and fast-changing priorities

− Ability to follow through relentlessly

− Experience in working with senior management

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid time off
• Provident Fund

Work Location: In person