1408 Admin Support Officer/Pasir Ris

*Job position: Admin Support Officer

Salary range: $2200-$2600

Name of Authority: Hai Sing Catholic School

Contract Period: From 01 Jan 2027 to 31 Dec 2027

Option to extend: From 01 Jan 2028 to 31 Dec 2028

Personnel to be deployed at the following hours: Mondays to Fridays: 9:15am to 6:15pm, inclusive of 1-hour lunch break Service not required on Saturdays, Sundays and gazetted public holidays

Requirements:

The Personnel should minimally have the following qualifications, skills and experience:

Qualifications

Minimally ‘N’ Level with passes in both English and Mathematics. Preferably ‘O’ Levels / Higher Nitec / or its equivalent.

Experience

Candidate shall have a minimum of 1 year of relevant experience working in a MOE school as School Admin Support Officer

Essential Skills

• Administrative & office management skills

• Effective communications and interpersonal skills

• Computer & devices proficiency skills

• Customer service skills

• Mailroom support and distribution skills

• Organizational skills

• Time management skills

• Housekeeping & operations skills

Candidate Profile

• Ability to handle and support basic first-aid

• Ability to handle diverse individuals calmly and tactfully

• Confident in handling and dealing with any walk-in visitors

• Ability to react quickly, and think outside of box

• Patient, caring, and cheerful disposition

Job Scopes：

The Services required are set out as follows including and not limited to:

1. Communications Support:

* Answering and patching phone calls at the front counter in school General Office

* Ensuring timely and professional responses to all inquiries

* Manage and route school mail timely and accurately

2. Visitor Management:

* Attend to walk-in customers (parents, students, teachers and delivery personnel etc)

3. Administrative Support:

* Assist in day-to-day operations of general office duties including mailroom support and distribution

* Simple data record of received items, lost & found items, loan of uniform etc

* Filing, laminating of documents, coordinating courier services, and maintaining databases and records

* Maintain, support, and managed the collection of certificates and documents by students, alumni, and staffs.

* Ongoing managing, updating, supporting, and maintenance of SAT intranet portal

4. Office Presentation:

* Ensure the counter area, conference room, visitor’s room & sick bay is clean, tidy, presentable, waste disposed of and stocked with necessary supplies required for both staffs and visitors

5. Customer Service:

* Serve as the first and primary point of contact for all visitors to the counter, addressing their needs and resolving issues as they arise in a calm and efficient manner.

6. Functional Tasks:

* Serve as school’s designated goods receipt officer

* Help coordinate, arrange, schedule all ad-hoc bus booking services for entire school when the need arises.

* Manage and collect monthly utilities meter reading from canteen operators.

* Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization

* Ensure inventory accuracy, serviceability, availability at all times.

7. First-Aid Support

* Basic First Aid Support, management, and triage when case arises at front counter.

* Faciliate and manage parent & paramedics (when ambulance is required) calling & communications.

* Ensure that all necessary precautions and paperwork are done and endorsed before releasing student from school.

8. Other Tasks:

* Support and handle any ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.