Absentee Voting Coordinator

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We’re proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community — that’s The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

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Introduction

Loudoun County, located just 35 miles west of Washington, D.C., is renowned for its exceptional quality of life, vibrant economy, and rich historical charm. With a unique blend of cultural, recreational, and educational opportunities, Loudoun offers an ideal environment to live, work, and grow.

Recognized by Forbes as one of America's Best Large Employers, Loudoun County Government is committed to creating a workplace where employees thrive. Loudoun is recognized for its outstanding commitment to fostering environments where employees can thrive based on various factors, which include atmosphere, salary, diversity, working conditions and workplace environment.

Job Summary

The Loudoun County Office of Elections is seeking an Absentee Voting Coordinator to join our dedicated election administration team! The Absentee Voting Coordinator plays a vital role in the election process by ensuring that eligible registered voters who choose to vote by mail are able to easily exercise their right to vote.

This position will be responsible for the entire mail voting process from issuance of ballots through counting and reporting by the Central Absentee Precinct (CAP), as well as overseeing all aspects of absentee voting to include by mail and overseas/military by email.

Duties will include managing the mail voting vendor contractors, scheduling, training and supervising additional staffing for absentee voting and CAP, ensuring timely and accurate processing of absentee ballot applications and reports, mailing of ballots, verifying receipt of ballots in office, maintaining chain of custody and security of ballots, coordinating record retention for the mail process, and providing oversight and direction to the CAP officers. This position will also serve as the Federal Compliance Officer to ensure that federal law regarding overseas/military voters is adhered to. Additionally, the Mail Voting Coordinator will assist the front office with data entry and processing and handle special projects as assigned by management.

If you have a strong desire to serve the voters of Loudoun County you are encouraged to apply for this unique and rewarding position!

Hiring salary is commensurate with experience.

Minimum Qualifications

High school diploma or equivalent (Associate degree preferred); four (4) years of related work experience with computer automated systems and Microsoft Office applications experience; prefer experience with local government, working in elections, or experience as an election officer in a leadership role; or equivalent combination of education and experience. Knowledge of federal, state, and municipal election laws desired.

Job Contingencies and Special Requirements

Criminal background and credit checks will be conducted on the successful applicant. Must possess a valid driver’s license. Extensive overtime including evening and weekend work may be required during election periods, as well as designated vacation blackout periods. Travel may also be required as necessary. Job requires standing for long periods, lifting, and carrying trays of ballots.

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Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at

703-777-0213 or email Human Resources.

Loudoun County Government offers a variety of benefits to both regular full time and part time employees.

Employees hired into Regular Part-Time Intermittent positions are eligible for limited County employee benefit programs, based on the position’s regularly scheduled hours. Benefits eligibility for temporary employees are dependent on duration of assignment and number of scheduled hours.