Academic Administrative Coordinator

Academic Administrative Coordinator

Boston, MA | Hybrid | Higher Education

Our client, a highly regarded higher education organization in Boston, is seeking an Academic Administrative Coordinator to provide high-level administrative support to a group of faculty members and academic professionals.

This is an excellent opportunity for an experienced administrative professional who enjoys working in a collaborative academic environment and is comfortable balancing competing priorities, complex scheduling, project coordination, and day-to-day faculty support.

What You'll Do:

• Provide administrative support to multiple faculty members, serving as a key point of contact for students, colleagues, and external partners.
• Manage complex calendars, coordinating meetings, appointments, events, and changing priorities.
• Support teaching activities by preparing course materials, presentations, syllabi, and other classroom resources.
• Assist with research-related projects, including document preparation, proofreading, formatting, basic research, and organizing materials.
• Draft and edit professional correspondence and other communications, including confidential materials.
• Coordinate domestic and international travel, including detailed itineraries and related documentation.
• Process and track expense reports and reimbursements with accuracy and attention to deadlines.
• Help coordinate meetings, seminars, conferences, visiting speakers, and other academic events.
• Provide administrative support for special projects and short- and long-term initiatives as needed.
• Maintain organized files, records, and shared resources.
• Work closely with other administrative professionals to provide coverage and support across the broader team.
• Build strong working relationships with faculty, staff, students, and external contacts while maintaining a professional and service-oriented approach.

What We're Looking For:

• Bachelor's Degree Required.
• 1-2 years of administrative experience ideal; 1-2 years of post-grad experience required.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities, shifting deadlines, and competing requests without losing attention to detail.
• Professional judgment and discretion when handling confidential information.
• A proactive, resourceful approach with strong follow-through.
• Comfortable working independently while also being a collaborative, team-oriented colleague.
• Ability to adapt quickly to changing assignments and priorities.

This is a great fit for someone who takes pride in being the person behind the scenes who keeps things organized, anticipates needs, and makes it easier for the people they support to do their best work.

This search is being conducted by Monument Staffing on behalf of our client.