Academic Administrator

Experience: 10+ Years

Preferred Age: Below 40 Years

Team Size: 4–6 ABIs, with JBIs and Student Coordinators

Span: Approximately 1,200 students

Role Purpose

The Academic Admin responsible for planning, coordinating, monitoring, and driving academic, administrative, discipline, and student development processes.

This is to act as the central point of coordination between students, faculty, ABIs/JBIs, HODs, placement, administration, and leadership , ensuring smooth execution and measurable student outcomes.

Key Responsibilities

1. Academic Planning & Execution

• Own the batch academic calendar, timetable, and session planning.
• Coordinate with HODs and faculty for course allocation and session plans.
• Ensure timely execution of the academic plan with minimal deviation.
• Communicate AOL, PO/CO, evaluation structures, and academic expectations to students.
• Monitor planned vs. actual academic delivery.

2. Discipline & Student Engagement

• Ensure high standards of attendance, punctuality, grooming, and student conduct.
• Monitor student engagement and take timely corrective action.
• Lead ABIs/JBIs in maintaining discipline and batch standards.
• Handle student and parent communication where required.

3. Student Development & Employability

• Drive student readiness for WIP/SIP internships and final placements .
• Monitor mock interviews, aptitude, communication, and skill development.
• Track student performance and ensure timely interventions.
• Work closely with the placement team to improve student readiness.

4. Mentoring & Student Intervention

• Ensure effective execution of mentoring plans.
• Monitor student-level concerns, escalations, and interventions.
• Ensure critical student issues are acknowledged and closed within defined timelines.

5. System & Information Governance

• Act as the central information and coordination point for the batch.
• Ensure timely communication between students, faculty, administration, and leadership.
• Monitor ABI/JBI reporting and operational compliance.
• Identify bottlenecks and escalate issues appropriately.

6. Cross-Functional Coordination

• Coordinate with HODs, faculty, placement, administration, and leadership.
• Act as the student-facing "client" for administrative services such as hostel, transport, and food.
• Track service issues and ensure closure through appropriate escalation.

Key KPIs

KPI Area Weightage

Planning & Readiness: 15%

Discipline & Engagement: 25%

Academic Execution: 20%

System Execution & Governance: 15%

Student Development & Placement Readiness: 15%

Outcome Metrics – AOL & Placement: 10%

Key Performance Benchmarks

• Attendance: ≥90%
• Timetable Adherence: ≥95%
• Planned vs. Actual Delivery Deviation: ≤5%
• Mentoring Execution: ≥90%
• Assignment Submission: ≥90% on time
• Mock Interview Participation: ≥95%
• Internship Readiness: ≥90%
• AOL Attainment: ≥60% batch average
• Student Escalations: Acknowledged within 12 hours
• ABI/JBI Reporting: 100% compliance

Authority

Full Authority

• Student discipline and conduct
• Attendance enforcement
• Direct communication with students and parents

Collaborative Authority

• Academic schedule adjustments
• Faculty coordination
• Academic delivery and evaluation improvements

Client Authority

• Hostel, transport, food, and other student-facing administrative services
• Service-level monitoring and escalation

Role Boundaries

The BI will not be directly responsible for:

• Faculty hiring or capability building
• Generating placement opportunities
• Research output
• Marketing and admissions
• Direct execution of administrative functions

However, the BI is responsible for tracking, escalating, and ensuring closure of issues that impact students.

Operating Dashboard

The BI is expected to maintain a regular dashboard covering:

• Attendance trends
• Discipline and engagement
• Timetable adherence
• Academic delivery variance
• Mentoring status
• Student complaints and escalations
• Administrative issues
• Mock performance
• Internship and placement readiness
• AOL trends

Ideal Candidate Profile

Background

• Academic and/or operations management experience
• Experience managing large teams or complex service environments

Experience

• 10+ years of relevant experience
• Experience in education, student operations, academic administration, large-scale service operations, or similar environments preferred

Key Competencies

• Strong execution and operational discipline
• Excellent coordination and communication
• Empathy with authority
• Strong people-management skills
• Data-driven decision-making
• Problem-solving and escalation management
• Ability to manage large student populations
• High ownership and accountability

Success in the Role

A successful BI will create a highly disciplined, engaged, and academically well-managed batch , with smooth information flow, minimal execution gaps, strong student development, and continuous progress toward employability.