Academic Coordinator

1. Scope of responsibility: Serves as the academic advisor overseeing accreditation compliance, curriculum standards alignment, and academic program integrity for Ivy Global School (IGS), a Cognia-accredited, Florida B.E.S.T.-aligned K–12 online institution serving students in the US, Vietnam, and international markets. This role is the institution's primary steward of accreditation status (Cognia, WASC) and academic program authorizations (NCAA, AP, and future programs), and leads curriculum quality assurance against national and state standards, including Quality Matters (QM) certification

2. Responsibilities include a broad range of the followings:

2.1 Academic Advisory

• Serve as academic advisor on academic operations for IGS, advising leadership on curriculum alignment, instructional quality, and academic policy .

2.2 Accreditation Improvement Planning

• Develop and execute improvement plans addressing Cognia and WASC accreditation standards, findings, and self-study requirements .

2.3 Accreditation Review Leadership

• Coordinate and lead accreditation review cycles: prepare evidence, data, and documentation; liaise directly with Cognia/WASC reviewers; manage timelines through to successful renewal

2.4 Program Registration & Maintenance

• Register and maintain NCAA Eligibility Center approval, AP program authorization (College Board), and any new academic programs IGS launches, ensuring all institutional codes (e.g., CEEB) and filings remain current and accurate .

2.5 Curriculum Review & Standards Alignment

• Lead ongoing curriculum review to ensure alignment with Florida state standards and applicable national standards, with particular focus on meeting Quality Matters (QM) rubric requirements and pursuing QM certification for IGS courses.

2.6 Compliance Monitoring

• Track renewal deadlines, regulatory changes, and standards updates across all governing bodies (Cognia, WASC, NCAA, College Board, QM, Florida DOE) and proactively flag risk before it becomes a finding

2.7 Documentation & Records

• Maintain the institution's accreditation, program authorization, and curriculum review files in audit-ready condition at all times

3. Qualifications

• Education: At least a Master's degree in Education or subject of equivalence .
• Work Experiences:
• At least 5 years of working knowledge of K–12 academic requirements, curriculum frameworks, and accreditation standards (Cognia/WASC strongly preferred).
• School administration experience, ideally within an accredited or online/virtual K–12 school setting
• Familiarity with Quality Matters (QM) standards and course certification processes
• Experience managing NCAA and/or College Board (AP) program registration and compliance is highly desirable
• Professional Skills & Work Style:
• Hardworking and high-ownership — treats accreditation and compliance deadlines as non-negotiable.
• Strong team player — collaborates effectively across academic, sales, and operations teams and across US/Vietnam time zones.
• Self-managed — sets own deadlines and expectations and follows through with minimal oversight; proactively surfaces risks rather than waiting to be asked.

Job Types: Part-time, Contract

Pay: $2,000.00 per month

Expected hours: 25.0 – 30.0 per week

Work Location: Remote