Academic Operations Coordinator (2 years contract)

Key Responsibilities:

Academic & Assessment Operations

• Coordinate internal assessments, including Unit Reviews and examinations.
• Support preparation, organisation, and distribution of assessment materials.
• Ensure assessment timelines and procedures are carried out smoothly.
• Assist in maintaining assessment records and documentation.

Academic Data Management

• Collect, organise, and maintain student data performance.
• Update and manage academic tracking spreadsheets and systems.
• Support preparation of academic reports and data summaries.
• Assist in monitoring intervention lists and student progress tracking.

Academic Administration

• Manage academic-related documentation and filing systems.
• Prepare meeting minutes, action trackers, and follow-up documentation.
• Assist in scheduling academic meetings and coordinating logistics.
• Ensure academic records are accurate and up to date.

Curriculum & Resource Coordination

• Support management of Scheme of Work documents and academic resources.
• Assist in coordinating teaching and learning materials.
• Monitor inventory of books and academic resources.

Communication & Coordination

• Support dissemination of academic notices and communication.
• Liaise with teachers, HODs, and leadership on operational matters.
• Respond to academic-related administrative enquiries professionally.

Academic Programmes & Events

• Assist in coordinating academic programmes, competitions and initiatives.
• Support registration, logistics, and documentation for academic events.

General Responsibilities

• Ensure confidentiality of academic information and records
• Support compliance with school procedures and policies
• Perform ad-hoc duties as assigned by the Management.

Requirements:

• Minimum Degree in Education / Business Administration or equivalent.
• Minimum 3 years experience in academic administration, school operation, educational support services, administrative coordination.
• Strong organisation and administrative skills.
• Good data management and analytical skills.
• Strong attention to detail and accuracy.
• Ability to multitask and meet deadlines.
• Ability to work collaboratively with HODs, teachers and leadership team.
• Good understanding of academic workflow & assessment processes.