Academic Program Assistant, Occupational Therpay Program

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Academic Program Assistant, Occupational Therpay Program

Miami, Florida Job ID 1264 Date posted 08/11/2026 Hiring Range $20.19 - $26.35 Apply

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Overview

At the University of St. Augustine for Health Sciences (USAHS), we seek innovative people that focus on supporting our learners through every stage of their educational journey. Working at USAHS allows you to put students first, while being a force for good. We believe that advancing our communities starts with a diverse employee base, so that as we interact with others, we can build bridges to trust, respect, and understanding. At USAHS, we understand how important it is to be able to come to work as your full, authentic self, bringing with you all of the experiences and ideas that are uniquely 'you'. Grow not only in your career but as a person. Be a force for good. Be the University of St. Augustine.

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Success Profile

What makes a successful Academic Program Assistant, Occupational Therpay Program at the University of St. Augustine? Check out the traits we’re looking for and see if you have the right mix.

Student First

Collaborate

Innovation

Customer Focus

Committed to Vision and Values

Accountable

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Our Values

The mission of the University of St. Augustine for Health Sciences is the development of professional healthcare practitioners through innovative, individualized, and quality classroom, clinical, and distance education.

Student first

Integrity

Professionalism

Health and wellness

Promoting excellence and innovation

Responsiveness

Creative and critical thinking

Collaboration

Culture

As a Certified B Corp institution since 2015, we are proud to be a part of a global movement that empowers businesses to meet the highest standards of verified social and environmental performance, public transparency and legal accountability to balance and purpose. As part of the B Corp community we are committed to working toward reducing inequality, lowering levels of poverty, a healthier environment, stronger communities, and the creation of more high-quality jobs. As part of our family, you will be given the opportunity to participate in a wide range of community projects focused on environmental sustainability and community support.

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Key Benefits

Generous Medical, Dental & Vision Plans

Higher Education Tuition Reduction

Health Care Flexible Spending Accounts

Long Term Disability Coverage

Supplemental Life Insurance

401k with Match

The University of St. Augustine for Health Sciences offers competitive salaries and comprehensive benefits that include various options for health and wellness, income planning and protection, a generous paid time off policy including holidays, and professional development opportunities.

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Position Description

The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

The Academic Program Assistant is responsible for providing administrative, logistical, and operational support for all aspects of the assigned academic program. This includes support required by the academic leadership team, faculty and students. The incumbent interacts regularly with academic support personnel and other departments across the campus and the University concerning all aspects of program operation.

This is a campus-based position and requires a presence on campus five (5) days per week with the occasional and scheduled in advanced weekend support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Event Coordination, Support and Logistics

Assist in the planning and preparation of all academic-related events including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements.

Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours.

Program Administration

Manage and maintain projects for the university including, but not limited to, faculty credentials and documentation, course assignments in Blackboard, course syllabi and booklist, student status rosters, assessments, and contact lists.

Assists with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner.

Assists with the coordination and scheduling of candidate interviews including meeting invitations, preparing onboarding schedules, room preparation and set-up.

Responsible for overseeing the day-to-day functions of the program and university related activities.

General Administration

Provide administrative support for the program by performing tasks such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests.

Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay University information, policies, procedures, and activities.

Provide reception and front desk coverage to the Customer Service Coordinator as needed (i.e., lunch breaks, vacations, sick, etc.)

Faculty Support

Coordinate with Assistant Program Directors to compile contributing faculty assignments.

Maintain the schedule of course coordinators and faculty.

Student Support

Coordinate new student orientations with Student Services and Program Directors, verify program membership and order books for students on clinical rotations.

Maintain student conference attendance in EXXAT.

Campus Support

Serve as a member of the Campus Readiness Team (Safety) and on the campus reentry team as needed.

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

REPORTS TO: Academic Program Director

POSITIONS SUPERVISED: This position has no direct reports but may manage student worker schedules and timesheets, if assigned

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Excellent communication skills, both verbal and written, including communicating with tact and discretion.

Must have excellent project management skills, the ability to manage competing priorities, and the ability to build and maintain strong partner relationships.

Demonstrated ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff/faculty and co-workers.

Willingness to work a flexible schedule when required.

Professional demeanor with the ability to maintain confidentiality.

EDUCATION and/or EXPERIENCE

Minimum of high school diploma or equivalent; Bachelor’s degree or vocational training in office skills highly preferred.

Minimum of three years of experience as an administrative assistant

Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint.

LICENSURE and/or CERTIFICATION

Not applicable

TRAVEL

Position may be required to travel to other campuses to support academic events.

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Drives Results - Consistently achieving results, even under tough circumstances.

Innovation - Creating new and better ways for the organization to be successful.

Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT

Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

The University is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, gender identity, race, color, creed, religion, ethnicity, genetic condition, national origin, citizenship, disability, marital status, military status, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances.