Academic Program Coordinator (Educator Preparation Programs)

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

122437

Date Created

September 08, 2026

Job Function

Academic

Exempt Status

Non-Exempt

Shift Type

Casual / On Call

Schedule

Mon-Fri

Worksite

01-MD:Homewood Campus

Work Modality

Hybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)

We are seeking an Academic Program Coordinator who will provide complex programmatic, administrative, curricular, and project support for the administrative and faculty directors, faculty, and students/learners of the assigned program. This position serves as the point of contact for the program and assists with the focus area activities. This position will also coordinate administrative support services and academic program activities and act independently to coordinate various processes and activities for an academic program.

Specific Duties & Responsibilities

Administrative and Event Support

• Prepare teaching contracts, payroll, course schedules, syllabi, textbook selections and orders, exam schedules, academic advising assignments and schedules, etc.
• Create and maintain faculty, student and course information records.
• Provide information to students about admission criteria, program offering, degree prerequisites and requirements, etc.
• Coordinate departmental events such as orientation, open house, seminars, and receptions.
• Assist in preparing catalog copy and course descriptions and follow up on production.
• May monitor departmental funds and grants expenditures. Reconcile reports and resolve expenditure discrepancies.
• Compose and prepare routine correspondence to students and faculty.
• Implement processes and procedures for exams.
• Implement processes and procedures related to the admissions process.
• Maintain various databases and paper records.
• Staff credentialing and other related committees.
• Schedule and coordinate meetings and appointments.
• Support administrative directors with the day-to-day operations of the program.
• Uphold administrative processes/procedures, identify and resolve issues, and provide recommendations for changes to ensure efficiency.
• Screen and prioritize incoming correspondence, inquiries, phone calls, and visitors/guests.
• Coordinate and schedule in-person and digital meetings and maintain shared calendars.
• May distribute and manage communications and support marketing efforts such as creation and distribution of flyers, email marketing campaigns, newsletters, listservs and social media.
• Work with program leaders to support the planning and execution of program projects and events, office activities, and meetings, e.g. make room reservations, troubleshoot problems, order food/catering, prepare materials, make travel arrangements, process honoraria, etc.

Student & Faculty Support

• Work closely with the faculty support coordinators onboarding faculty and supporting administrative requests such as copying (syllabi, exams, articles), proctoring/disbursing exams, classroom support and expense requests.
• Support onboarding new students through recruiting activities, orientation, and course selection.
• Answer general student queries, handle confidential information with discretion, provide limited academic advice, and offer referrals to students.
• May manage student workers.

Academic Program Support

• May collect and record data; participate in the assessment and evaluation of programs.
• Support student recruitment, organize program applications, and assist with graduation processes and procedures.
• Run and review periodic student degree audits
• Support the evaluation and assessment of programs and activities.
• Support general Academic Affairs needs throughout the academic year.

Budget Authority

• May participate in reconciling and tracking expenses and assess reasonable expenses.

Budget Support

• Administer daily financial tasks, e.g. budget and billing verifications, changes, corrections, and updates.
• May provide support to faculty and administrative staff in monitoring and reconciling department or unit monthly expenses against budget.
• Maintain spreadsheets utilizing financial systems and software applications.
• Assist in maintaining up-to-date records for the office procurement (PCard) and travel card and process reimbursements.
• Place orders, verify shipments, and resolve issues related to purchasing supplies.
• Process non-travel/vendor invoice payments, new vendor set-up requests, check requests, invoice processing, independent contractor and shopping cart/purchase orders and related requests.
• Other duties as assigned.

In addition to the duties described above

• Collect Intern Placement Preference Information.
• Support development of summer volunteer and/or employment schedule.
• Support communications and collaborations with Whiting CEO, BLISS Farm, CTY.
• Communicate with incoming and outgoing cohorts about opportunities.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years administrative/academic related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree.
• Experience in program administration in an academic environment.
• Experience in administration at a higher education institution.
• Experience with Johns Hopkins systems.
• Experience with handling sensitive and confidential information.

Technical Skills and Expected Level of Proficiency

• Administrative Skills - Awareness
• Database Management Systems - Awareness
• Event Coordination - Awareness
• Financial Administration - Awareness
• Office Procedures - Awareness
• Oral and Written Communication - Awareness
• Project Management - Awareness
• Record Keeping - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Academic Program Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.65 - $34.75 HRLY ($25.00 targeted; Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: Mon-Fri

FLSA Status: Non-Exempt

Location: Hybrid/Homewood Campus

Department name: Educator Preparation Programs

Personnel area: School of Education

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.