Academic Support Officer (Maternity Cover)

Job Summary:

• Basic Salary: $2800 - $3300
• Location: NTU/NIE
• Working hours: Monday-Thursday ( 8.30am to 5.45pm ), Friday (8.30am to 5.15pm )
• 4 Months Contract (1 Dec 2026 till 30 Apr 2027)

Job Responsibilities:

• Provide administrative and operational support to the Asian Languages & Cultures (ALC) Department.
• Coordinate recruitment logistics, including interview arrangements, facility bookings, and AV equipment.
• Support Faculty Professional Development Activities (FPDA) and Faculty External Consultation and Professional Activities (FECPA).
• Assist with Institutional Review Board (IRB) matters, research documentation, and data retention.
• Maintain part-time staff records, listings, and Declarations of Interest (DOI) for staff and admissions.
• Update Single Source of Truth (SSOT) records and Student Travel Trackers.
• Provide secretarial and administrative support to the MLC Division.
• Handle administrative matters relating to Higher Degree programmes and Initial Teacher Preparation (ITP).
• Support Research Enhancement Initiatives (REI) and Jalinan Budi activities.
• Manage departmental assets, stationery inventory, and related records.
• Coordinate staff offboarding, access arrangements, DED matters, and facilities requirements.
• Perform rotational counter and dispatch duties, including handling enquiries and correspondence.
• Liaise with faculty members, students, and internal departments on administrative matters.
• Perform other ad-hoc duties as assigned.

Requirements:

• Minimum Diploma or Degree in Business Administration or a related discipline.
• Prior experience in administrative support, preferably within an educational institution or public sector environment.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Foo Kai Jing (Fiona)
Registration Number: R2199329
EA License No: 06C2859 (MCI Career Services Pte Ltd)