Enrichment Coordinator

Position Overview

The Program Coordinator for Academy Enrichment serves as the daily point person for the after-school enrichment program, helping ensure students are accounted for, teachers are supported, classrooms are running smoothly, and dismissal to parents or Extended Day transitions are organized and overseen.

Key Responsibilities

Student Arrival & Attendance

• Prepare the Stevens Center for student arrival, including snacks, signage, and attendance materials.
• Welcome students at 3:30 PM, take attendance, and enter attendance into CampBrain.
• Organize students by class and facilitate their handoff to enrichment teachers.
• Provide teachers with attendance clipboards and rosters.

Program Support

• Check in on enrichment classrooms throughout to ensure programs are running smoothly.
• Provide logistical support to teachers and students as needed.
• Provide classroom coverage when needed and when qualified.
• Communicate significant student, staffing, or safety concerns to the Summer and Auxiliary Programs Director.

Upper School Community Commitment

• Coordinate and oversee Upper School students completing community commitment hours within Academy Enrichment.
• Track their attendance and hours and communicate this information to the Director and/or designated Upper School contact.

Dismissal & Extended Day

• Support the 4:30 PM and 4:45 dismissal; teachers remain responsible for their own student dismissal.
• Collect attendance clipboards and confirm students are accounted for.
• Ensure students transitioning to Extended Day are smoothly handed off to the Extended Day team.

Administrative Support

• Maintain accurate student attendance records in CampBrain.
• Track teacher attendance, days worked, substitutions, and schedule changes for payroll.
• Clean and reset the Stevens Center at the end of the afternoon.

Program Development

• Share ideas and observations that may help strengthen Academy Enrichment and contribute ideas for future enrichment offerings.

Qualifications

• Associate degree or higher preferred; relevant experience may be considered in lieu of a degree
• Experience working with children or youth in a school, camp, enrichment, or similar setting
• Strong organizational and communication skills
• Comfortable using technology and maintaining accurate records
• Comfortable working independently and with both younger students and Upper School students
• CampBrain experience is a plus

Key Attributes

• Warm and approachable to children
• Dependable
• Organized and attentive to detail
• Proactive and observant
• Calm and solution-oriented
• Comfortable working with students, teachers, and older student volunteers

Expectations

• Arrive prepared and ready to support the program at 3:00 PM
• Maintain a visible presence throughout the enrichment period
• Prioritize student safety, supervision, and smooth transitions
• Maintain accurate student and staff records
• Communicate clearly with teachers, Extended Day staff, and Academy leadership
• Maintain confidentiality and uphold school safety procedures

What Makes This Role Unique

The Academy Enrichment Coordinator keeps the afternoon moving smoothly behind the scenes - managing student arrival, CampBrain attendance, supporting teachers, coordinating Upper School community commitment students, assisting with dismissal, and ensuring a seamless transition to Extended Day.

This role combines student support, daily operations, and administrative tasks while providing an opportunity to contribute ideas to the growth of Academy Enrichment.