Account Admin Assistant

• Documentation of External Purchases

  • Verify and match Goods Received Notes (GRN) with supplier purchase invoices.
  • Check item descriptions, quantities, unit prices, and total amounts for accuracy.
  • Resolve discrepancies with suppliers or relevant departments.
  • Ensure timely and accurate entry of purchase invoices into the accounting system.
  • File and maintain all supporting documents systematically.

• Documentation of Internal Purchases

  • Prepare, organize, and maintain records for internal sales and purchase transactions.
  • Ensure all supporting documents are complete and properly filed.
  • Monitor documentation compliance and facilitate document retrieval when required.
  • Assist in month-end documentation reconciliation.

• Monthly Item Average Cost Calculation

  • Calculate and update monthly average costs/prices of inventory items.
  • Analyze purchase records to determine accurate average pricing.
  • Prepare reports and summaries for management review.
  • Maintain accurate records of cost calculations and supporting data.

• Administrative Responsibilities

  • Maintain proper filing systems for accounting and administrative documents.
  • Assist in preparing reports, correspondence, and internal documentation.
  • Support daily administrative operations and coordinate with other departments as required.
  • Perform data entry and ensure information accuracy within company systems.

Job Requirements

• Candidate must possess at least a Diploma / SPM or equivalent.
• Required skill(s): MS Excel, MS Word, Autocount.
• Required language(s): Mandarin, English and Bahasa Malaysia.
• Must be able to speak and read Mandarin to effectively communicate with Mandarin-speaking clients.
• Possessing accounting knowledge / experience are added advantage.
• Fresh Graduate are encouraged to apply.