Account Administrator

COMPANY OVERVIEW

ABOUT FREE YOUR TIME NOW INC. (FYT)

Free Your Time Now Incorporated (FYT) is a Philippine-based support organization registered in Cavite, with a facility in Cebu, and owned by two Australians and one Filipina. In partnership with Increase International, we provide administration, project coordination, compliance, and operational support services, and we maintain ISO-certified standards in quality and information security.

Our core business includes virtual assistant and administrative support, using skilled people, effective processes, and technology to help clients operate more efficiently. We also support companies working toward ISO certification through the preparation and improvement of their processes and documentation.

Our core values are customer focus, integrity and compliance, excellence and quality, innovation and adaptability, collaboration and respect, security and privacy, and accountability. We value people who are willing to learn, adapt to change, take ownership of their responsibilities, and consistently deliver reliable, high-quality work.

Job description:

Role Overview:

● Support the Director – Revenue and Treasury and the wider Revenue Team
● Ensure daily revenue records, job costing, and transactional data are accurate and complete
● Maintain financial integrity through reconciliation, documentation, and system administration

Key Responsibilities:· Daily Work Record & Revenue Administration

o Ensure daily work records are accurately populated based on POP reports and relevant data
o Administer, process, and close out overrides and pre-approvals in Track
o Allocate and confirm labour hours, vehicle, and equipment usage in Track
o Resolve transactional queries in a timely manner
o Update and maintain the Track Register
o Assist in reconciling Greentree with Track records to ensure completeness
o Support timely transaction approvals by clients
o Escalate unresolved issues appropriately

Job Costing Support

o Assist the Revenue Team in preparing job costing for invoicing
o Ensure supporting documentation is complete and accurate
o Conduct transactional reviews to maintain revenue accuracy

Contracts Administration

o Monitor and manage the Contracts mailbox
o Create projects in Greentree to ensure correct cost allocation
o Maintain and update job registers in Airtable
o Ensure project data is recorded, archived, and traceable
o Liaise with the Planning Team to follow up on missing purchase orders

Financial & System Reconciliation

o Assist in reconciling transactional data between systems
o Support accuracy and completeness of revenue records
o Maintain registers to ensure audit readiness and traceability

General Administration & Finance Support

o Provide administrative support to the Finance Manager and Revenue Team
o Assist with ad-hoc finance tasks and special projects
o Perform general administrative duties as required

Qualifications:

• Degree in Finance or Economics (Desirable)

Business Administration qualification (Advantageous)

Experience:

• Minimum 2+ years experience in an Accounts Administrator or similar finance/administration role
• Exposure to accounts receivable and transactional processing preferred
• Experience with financial systems such as Greentree, Track, Airtable, or similar is advantageous

Software & Systems:

• Proficiency in Microsoft Office (especially Excel and Outlook)
• Ability to work across multiple financial and operational systems
• Strong data entry and reconciliation capability

Core Skills:

• High level of professionalism and discretion
• Strong attention to detail
• Excellent organisational and time management skills
• Ability to adapt in a fast-paced environment
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines

Desired Personal Qualities:

• High accountability and integrity
• Process-driven and detail-oriented
• Proactive and solutions-focused
• Professional and approachable communicator
• Confident in escalating issues appropriately
• Collaborative and team-oriented

Job Types: Full-time, Permanent

Benefits:

• Paid training
• Pay raise

Benefits:

• Health insurance

Application Question(s):

• How many years of experience do you have in an Accounts Administrator, Accounts Receivable, or similar finance/administration role, and what did that role involve?
• Have you handled accounts receivable, transactional processing, or revenue-related administration?
• Describe your experience handling accounts receivable, transactional processing, or revenue-related administration — what did your day-to-day responsibilities look like?
• Walk us through how you've reconciled data between financial systems or registers, including how you identified and resolved discrepancies.
• Which financial or ERP systems have you used (e.g., Greentree, Track, Airtable, or similar platforms), and what did you use them for?
• Describe your experience supporting job costing or invoice preparation — what was your specific role in that process?
• What has your experience been with contract administration or maintaining project/job registers?
• Describe any experience you have working with Australian clients, companies, or in the Australian market.
• What is your expected monthly salary range (PHP)?

Work Location: In person