Account & Admin Assistant

We are looking for a responsible and detail-oriented Account & Admin Assistant to support our finance, HR, and administrative functions. The successful candidate will assist with daily accounting tasks, worker attendance and timecard records, HR documentation, and general office administration.

Key Responsibilities

Accounting & Finance

• Assist in daily accounting operations, including data entry, invoice processing, payment preparation, and filing of accounting documents.
• Assist with accounts payable and supplier invoice processing.
• Maintain proper records for expenses, claims, and financial transactions.
• Assist with bank reconciliation and basic accounting reports.
• Assist in monitoring outstanding invoices and payment status.
• Liaise with suppliers and customers on routine accounting matters when required.
• Assist with month-end closing and other accounting duties as assigned.

HR & Administration

• Assist in maintaining employee records and HR documentation.
• Maintain worker attendance records and timecards.
• Check workers' working hours and overtime records for payroll purposes.
• Assist with staff leave administration and attendance records.
• Assist in payroll preparation and staff claim verification.
• Support recruitment activities, onboarding, and employee documentation.
• Assist with general office administration, filing, documentation, and office supplies.
• Assist in company correspondence and other administrative matters.

General Support

• Work closely with the existing Admin Assistant on day-to-day administrative matters.
• Assist in maintaining proper records and documentation.
• Coordinate with project/site teams when required.
• Assist with other ad-hoc duties assigned by management.

Requirements

• Diploma/Degree in Accounting, Finance, Business Administration, or related field.
• 1–2 years of relevant working experience in accounting or administration is preferred.
• Fresh graduates with relevant qualifications may also be considered.
• Basic knowledge of accounting principles and bookkeeping.
• Familiar with Microsoft Office, especially Excel.
• Experience with SQL Accounting Software will be an added advantage.
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Responsible, organized, detail-oriented, and willing to learn.

Industry Preference

• Candidates with experience in the construction industry will be an added advantage.