Account & Admin / Executive

1.  ROLES & RESPONSIBILITIES

Financial and Accounting

i)  Prepare full set of account; prepare monthly closing and financial reports (P&L, Balance sheet, debtors and creditors Aging Report, sales report, production report  and other reports when necessary) independently under minimum / no supervision.
ii)    Must prepare Accrual, Journal Data Entries, Fixed Assets and Depreciations'.
iii)   Manage various aspects of month end closing activities including ensuring proper cut off and timely reconciliation of balance sheet accounts.
iv)  Prepare Cheques, payment vouchers, journal vouchers, bank reconciliations and debit / credit note issuing.
v)   Ensuring timely credit collection from customers and monitor daily/ weekly/ monthly cash flow movement to ensure sufficient fund is maintained for operation requirements.
vi)  Ensuring proper issuing of Suppliers payment Cheque.
vii)  Ensure proper recording and filling of documents are maintained.
viii)  Petty Cash Control and other Miscellaneous Payment.
ix)   Sales tax and GST report submission.
x)   Annual EA form submission for all employees.

Administrative and Operations

xi)  Responsible for Administrative and Operation activities within the company and delegate tasks to appropriate departments.
xii) Supervise, Coach and Guide the Admin Assistant in the day to day Administrative  Operation.
xiii)  Conduct Month and stock audit and present stock report after Admin Assistant has done                                     reconciliation of stocks with Warehouse and Production.
xiv)    Supervise the issuing of Invoice and Delivery Order done by the Admin Assistant
xv)    Supervise the purchase order issued done by the Admin Assistant.
xvi)    Supervise the transportation  carriage inwards and outwards done by the Admin Assistant                     with the forwarder.
xvii)   Liaise with Store department for the maintenance and inspection of all company vehicles.
xviii)  Liaise with Production and Store department for timely and prompt and shipments.
xix)    Need to help to run errands to Banks, Auditors and Immigration  office.

Human Resource

 xx)   Responsible for Human Resource activities within the company.
xxi)   Payroll checking after Admin Assistant has done the calculation and government report submission.
xxii)  Interview and Recruitment of new staff and workers.
xxiii) Provide prompt and accurate Apportionment and Confirmation Letters to all staff and work
xxiv) Issue warning/ termination letters to all delinquent workers.
xxv)  Work with various department heads to ensure observance of safety rules and regulations and personal safety at the workplace.

And to perform other ad-hoc tasks/ assignment as and when required by the management.