Account & Admin Executive

About the Role

We are seeking a versatile, detail-oriented, and proactive Admin & Accounts Executive to join our growing team. In this role, you will play a key part in supporting our daily office operations, finance administration, and sales coordination. If you are organized, trustworthy, and thrive in a dynamic environment, we would love to hear from you!

Key Responsibilities

1. Administrative Duties

• Manage day-to-day office administrative tasks and general operations to ensure a smooth workplace environment.
• Maintain proper physical and digital filing, documentation, and record-keeping systems.
• Handle incoming calls, general emails, and official correspondence professionally.
• Coordinate meetings, appointments, courier services, and travel arrangements.
• Manage office inventory, restock supplies, liaise with vendors, and oversee basic office maintenance.
• Support internal communication and coordination across sales, marketing, and technical service teams.

2. Accounts & Finance Support

• Assist in preparing invoices, quotations, and delivery orders (DO).
• Support accounts receivable (AR) and accounts payable (AP) processes, including payment follow-ups with clients.
• Process employee expense claims, staff reimbursements, and maintain all supporting documentation.
• Maintain accurate customer and supplier master records.
• Coordinate with external accountants or auditors as required during reporting periods.

3. Customer & Sales Support

• Support the sales team with order processing, tracking, and documentation.
• Coordinate product delivery schedules and liaise with external logistics partners.
• Respond promptly to basic customer inquiries regarding orders, invoices, and delivery status.
• Coordinate service jobs with customer and technical service team.

Requirements

• Education: Diploma or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.

• Experience: 1–3 years of hands-on experience in office administration or basic accounting/finance roles.

• Technical Skills:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
  • Basic knowledge of accounting principles and accounting software is a strong advantage.

• Language Proficiency: Excellent written and spoken English and Bahasa Malaysia. Fluency in spoken and written Mandarin is an added advantage to liaise with Mandarin-speaking clients/vendors.

• Core Attributes:

  • Strong organizational, multitasking, and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Detail-oriented, trustworthy, and able to handle confidential company information with discretion.
  • Capable of working independently with minimal supervision as well as collaboratively in a team.