WE ARE HIRING

Accounts & Administration Executive

Perunding Teknik Glokal Sdn Bhd (PTGSB)

Kota Kinabalu, Sabah

Perunding Teknik Glokal Sdn Bhd is an established Civil & Structural Engineering Consultancy firm involved in water supply, infrastructure, building, drainage, sewerage and project management consultancy services throughout Sabah.

As we continue to expand, we are seeking a highly capable, proactive and results-driven Accounts & Administration Executive to strengthen our financial management, improve cash flow, enhance compliance, and build efficient administrative systems to support the company's next phase of growth.

This position is a key management role reporting directly to the Managing Director.

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Key Objectives of the Role

The successful candidate will be responsible for:

·         Improving company cash flow through effective claims preparation, submission and collection.

·         Ensuring timely submission and monitoring of consultancy fee claims.

·         Strengthening financial controls and reporting systems.

·         Maintaining full compliance with SST, taxation and regulatory requirements.

·         Ensuring all professional registrations, practising certificates and company licences remain valid and renewed on time.

·         Improving office administration, asset management and staff support systems.

·         Supporting management with accurate financial and operational information for decision-making.

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Key Responsibilities

Financial Management & Accounting

·         Manage the full set of accounts and accounting records.

·         Prepare monthly management accounts and financial reports.

·         Monitor company cash flow, receivables and payables.

·         Prepare annual budgets and expenditure forecasts.

·         Liaise with auditors, tax agents, banks and government agencies.

·         Ensure timely statutory payments and regulatory compliance.

·         Recommend improvements to financial controls and business processes.

Consultancy Claims & Revenue Management

·         Prepare, submit and monitor consultancy fee claims for government and private sector projects.

·         Maintain a comprehensive claims tracking system.

·         Follow up aggressively and professionally on outstanding claims and payments.

·         Coordinate with engineers and project managers to obtain supporting documents.

·         Prepare monthly reports on claim status, outstanding receivables and collection performance.

·         Assist management in improving billing efficiency and reducing collection periods.

Taxation, SST & Regulatory Compliance

·         Manage SST registration, reporting and submissions.

·         Handle customs and tax-related documentation where applicable.

·         Ensure compliance with all relevant Malaysian tax and regulatory requirements.

·         Monitor regulatory changes affecting professional consultancy firms.

·         Coordinate tax planning initiatives with external advisors.

Professional Registrations & Corporate Compliance

* Monitor and manage renewals for:

·         BEM registrations

·         Practising Certificates

·         MOF registrations

·         CIDB registrations

·         Company licences and permits

·         Professional memberships

·         Insurance policies

·         Other statutory certifications

* Maintain a digital compliance calendar with advance reminders and reporting.

Human Resource Administration

·         Manage payroll processing and statutory deductions.

·         Monitor attendance, leave and staff records.

·         Coordinate recruitment, onboarding and staff documentation.

·         Assist management in implementing KPIs and staff performance tracking systems.

·         Maintain employee records and HR compliance documentation.

Office & Asset Management

·         Manage office administration and procurement.

·         Maintain inventory records and fixed asset registers.

·         Ensure company vehicles, computers, printers and office equipment are properly maintained.

·         Improve document control, filing and record management systems.

·         Implement digitalisation initiatives to improve efficiency and reduce administrative workload.

Business Process Improvement

·         Introduce systems and automation to improve productivity.

·         Recommend digital tools for finance, administration and project tracking.

·         Develop standard operating procedures (SOPs) for administrative and financial functions.

·         Support management in scaling the company for future growth.

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Qualifications

·         Degree in Accounting, Finance, Business Administration or related field.

·         Professional qualifications (ACCA, CPA, CIMA, MIA or equivalent) are an advantage.

·         Minimum 5 years relevant working experience.

·         Experience in engineering consultancy, construction, professional services or project-based industries is highly preferred.

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Required Skills & Experience

Essential

·         Strong accounting and financial management knowledge.

·         Experience handling payroll and statutory submissions.

·         Knowledge of SST and Malaysian tax regulations.

·         Excellent organisational and follow-up skills.

·         Strong written and verbal communication skills.

·         High level of integrity and confidentiality.

·         Proficiency in Microsoft Excel and accounting software.

Highly Advantageous

Experience managing consultancy or construction-related claims.

·         Experience with government projects and contract administration.

·         Knowledge of BEM, MOF, CIDB and professional registration requirements.

·         Familiarity with project-based billing and fee collection processes.

·         Experience implementing digital systems, automation or process improvements.

·         Experience using Xero, SQL, AutoCount or similar accounting platforms.

·         Experience preparing management dashboards and KPI reporting.

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Personal Attributes

We are looking for someone who:

·         Takes ownership and gets things done.

·         Is highly organised and detail-oriented.

·         Follows up relentlessly until issues are resolved.

·         Thinks beyond routine administration and seeks continuous improvement.

·         Can work independently while supporting a growing professional consultancy practice.

·         Has a strong sense of accountability and professionalism.

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Remuneration

Salary will be commensurate with qualifications and experience.

Performance-based incentives may be considered for candidates who successfully improve claims collection, cash flow management, compliance systems and administrative efficiency.

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How to Apply

Interested candidates should submit:

·         Detailed Resume/CV

·         Current and Expected Salary

·         Recent Photograph

·         Earliest Available Start Date

to:

Perunding Teknik Glokal Sdn Bhd

Kota Kinabalu, Sabah

Only shortlisted candidates will be contacted.