Account & Finance Executive

Job Summary:
The Account & Finance Executive – Finance Operations is responsible for supporting the Group's day-to-day finance operations with primary responsibility for Accounts Payable, banking transactions, cash management, and treasury execution, while providing support for Accounts Receivable, invoice financing, and other finance operational activities. The role ensures timely payment processing, accurate accounting records, effective banking administration, and compliance with internal controls and company policies.

Responsibilities:

1.       Accounts Payable & Payment Operations

• Manage end-to-end Accounts Payable processes, including invoice verification, payment preparation, supplier reconciliations and payment scheduling
• Process local and overseas payments, telegraphic transfers (TT), intercompany settlements, director loan repayments, and supplier payments through banking platforms.
• Ensure payments are processed accurately, supported by appropriate approvals, and comply with company policies and internal controls.
• Maintain accurate AP records and perform timely accounting entries in the ERP system.
• Liaise with suppliers and internal stakeholders to resolve invoice, payment, and reconciliation issues.

2.       Banking, Treasury & Cash Management

• Execute daily banking transactions, including inter-bank fund transfers, foreign currency conversions, loan drawdowns, loan repayments, trust receipt settlements, and import loan settlements.
• Support treasury operations by monitoring daily cash movements, updating cashbooks, and maintaining banking records.
• Assist in preparing short-term cashflow forecasts and 3-month rolling cashflow projections.
• Coordinate with banks on financing facilities, banking documentation, and operational matters.
• Prepare bank reconciliations and ensure timely recording of banking transactions.

3.       Invoice Financing & Trade Finance Support

• Support invoice financing activities, including preparation and submission of financing applications through banking portals (DBS IDEAL, UOB, etc.).
• Prepare supporting documents, maintain financing schedules, and monitor financing application status.
• Process financing-related payments, update financing records, and maintain supporting documentation for audit purposes.
• Assist in trust receipt monitoring, settlement processing, and financing utilisation tracking.

4.       Accounts Receivable & Finance Operations Support

• Support Accounts Receivable activities, including customer receipts, reconciliations, and collection follow-up when required.
• Assist with intercompany transactions, accounting entries, and general finance administration.
• Support month-end closing activities, balance sheet reconciliations, and audit documentation.
• Maintain finance records, reports, and documentation in accordance with company policies and SOPs.
• Provide administrative and operational support for finance projects and continuous process improvements.

5.       Compliance & Stakeholder Coordination

• Ensure compliance with internal controls, banking requirements, and finance SOPs.
• Coordinate with banks, suppliers, auditors, and internal departments to facilitate smooth finance operations.
• Maintain complete and audit-ready supporting documentation for all finance transactions.
• Identify operational issues and recommend process improvements to enhance efficiency and control.

Specifications/Requirements (Education, Experience, Skills):

• Min. Degree in Finance, Accounting, Business, or related field.
• 2-3 years of experience in Accounts Payable, Treasury, or Finance Operations.
• Good understanding of accounting principles and finance operations.
• Strong proficiency in Excel, EPR systems and data management.
• High attention to detail, accuracy, and organizational skills.
• Able to manage multiple priorities in a fast-paced environment.
• Good communication, coordination, and problem-solving skills.