Account Assistant ( 2 months initial contract )

Location: Jakarta, Indonesia
Employment Type: Contract (2 Months)

Position Overview

Our client, an international Oil & Gas company establishing its operations in Indonesia, is seeking an Accounts Assistant to support the finance function during the company's initial setup phase.

The successful candidate will be responsible for assisting with daily financial administration, coordinating banking activities, supporting statutory documentation, and ensuring smooth financial operations while the company establishes its local presence. This role requires a detail-oriented individual who is comfortable working in a fast-paced environment and liaising with both local financial institutions and the company's regional management.

Key Responsibilities

Financial Administration

• Process and maintain accurate records of accounts payable and accounts receivable transactions.
• Prepare payment requests and monitor payment schedules.
• Verify invoices, receipts, expense claims, and supporting documentation.
• Assist in maintaining the general ledger and accounting records.
• Support monthly financial reporting and account reconciliations.

Banking & Treasury

• Liaise with local banks regarding account opening, banking documentation, and daily banking matters.
• Prepare bank transfers and payment instructions.
• Monitor company bank balances and banking transactions.
• Assist with foreign currency transactions where required.
• Coordinate banking documentation and maintain banking records.

Company Setup Support

• Assist with financial documentation required for company incorporation and operational setup.
• Coordinate with external accountants, auditors, tax consultants, and company secretaries.
• Maintain organised financial files and statutory documents.
• Support procurement and vendor registration from a finance perspective.

Administrative Support

• Prepare financial reports and spreadsheets using Microsoft Excel.
• Assist with document filing, record management, and correspondence.
• Support the Finance Manager with ad hoc finance and administrative duties.
• Ensure confidentiality of all financial and company information.

Requirements

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 2 years of accounting or finance experience.
• Fluent in Mandarin and English (spoken and written). Bahasa Indonesia is an advantage.
• Good understanding of bookkeeping principles and accounting practices.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using accounting software (e.g. SAP, Oracle, Xero, QuickBooks, or similar) is advantageous.