Account Assistant ( Accounts Payable)

About the role

The Accounting Assistant primarily focuses on Accounts Payable and is responsible for supporting the day-to-day accounts payable operations of the company. The role ensures that supplier invoices, employee reimbursements, and other payables are properly documented, recorded, reviewed, approved, and processed on time. The position will also assist in maintaining accurate accounting records and ensuring compliance with company policies and procedures.

Key responsibilities

• Receive, review, and process supplier invoices, billing documents and employee reimbursements in Feishu.
• Verify invoices against purchase requests/orders, delivery receipts, contracts, and other supporting documents.
• Ensure invoices are accurate, complete, and properly approved before processing.
• Monitor due dates and payment terms to ensure timely settlement of supplier obligations and make sure reimbursements are processed on time.
• Maintain an updated Accounts Payable aging report.
• Coordinate with relevant departments to obtain complete supporting documents and approvals.
• Process payments through company banking platforms.
• Monitor the status of submitted payments and follow up on pending approvals.
• Reconcile supplier statements against company records and investigate discrepancies.
• Ensure proper recording and classification of AP transactions in Feishu and maintain organized electronic and physical files of invoices, receipts, contracts and other payment documents.

About you

• Ability to review employee reimbursement claims for completeness and compliance with company policies.
• Ability to coordinate with Admin, Warehouse, Sales, HR, and other departments regarding invoices and payment requirements.
• Ability to ensure compliance with company approval procedures and internal controls.
• Ability to support internal and external audit requirements when necessary.