Account Assistant (AR)

Job Responsibilities:

1.Daily Sales

• Checking and matching daily sales report with merchant statement.
• To ensure daily cash sales tally between Conec daily close report against cash records submitted by clinics.
• Communicate and resolve all outstanding issues with clinics.
• Integrate Conec system to Autocount accounting system.

2. Panel Sales

• Timely processing of customer invoices, verifying discrepancies, and resolving billing issues within specific deadlines.
• Reconcile TPA invoices against TPA portals.
• Ensure all payments are correctly recorded, reconciled, and accounted for in the accounts receivable ledger.
• Responsible for effective communication with customers through various means, including phone, email, or personal interaction, to ensure timely collection of outstanding debts.
• Responsible for monitoring and reporting customer account details for non-payments, delays, and irregularities, facilitating payment through reminders and timely communication with customers.

3. Payment Collection and Processing

• Track Payments: Monitor incoming payments and ensure they are applied accurately to daily sales and panel invoices.
• Prepare and sending monthly statements of account and reminder letters to customers.
• Reconcile Payments: Match payments to outstanding invoices, ensuring the correct application of funds.
• Deposit Processing: Ensure cash banked into the appropriate company bank accounts once a week.
• Ensure up to date of Bank reconciliation.

4. Compliance & Internal Controls

• Company Policies: Ensure that AR processes adhere to company policies and accounting standards.
• Internal Controls: Implement and monitor controls to prevent errors or fraud in the AR process.

5. System Maintenance and Process Improvement

• AR Software: Use AR software or ERP systems (e.g., Autocount & Conec) to manage invoicing, payments, and collections.
• Process Improvement: Recommend improvements to streamline AR processes, enhance efficiency, and reduce the time to collect payments.

6. Bad Debt Provisioning

• Assessment: Regularly assess the likelihood of collection for overdue accounts.

• Write-offs: Work with management to determine when accounts should be written off as bad debt.

  Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.

• Minimum 2–5 years of experience in an Accounts Receivable or similar accounting role.

• Professional certification (CPA, ACCA, or equivalent) is an added advantage.

• Strong knowledge of accounting principles, particularly in accounts receivable and cash management.

• Proficient in Microsoft Excel and accounting software.

• Good analytical, problem-solving, and attention-to-detail skills.

• Excellent communication and interpersonal skills.

• Able to manage multiple tasks, prioritize work, and meet deadlines.