account assistant

1. ACCOUNT PAYABLE POSTINGS

i. Perform Accounts Payables postings for invoices received from vendors, Statutory Bodies, Utilities and staff claims ensuring correct account codes, cost center for a reliable data in accounting system.

2. STAFF CLAIM PROCESSING

i. Supervise and review staff claim posting ensuring the claim is made according to staff entitlement and are taken up to their respective account code, and cost center.

3. PAYMENT TRANSACTIONS

i. Process payment to vendors, statutory body, and staff ensuring timely payment made and compliance with the LOA and banking rules and regulations.

ii. Ensuring that payment is performed by authorized signatories as per LOA and in accordance with the bank mandate.

iii. Update the transaction to the relevant accounts as per the chart of accounts to reflect timely transaction posting in the accounting system.

4. MONTH END CLOSING

i. Posting Accruals data entries for PSP and PST, ensuring the accruals are taken up in their respective accounts and have been accrued accordingly.

ii. Perform and review bank transactions postings prior to the month end closing, ensuring that all data is posted accurately and in timely manner.

5. REPORTING

i. Prepare and validate monthly bank transactions for both PSP & PST accounts to ensure transaction between bank and accounting system is reconciled and any issues arise is addressed in timely manner.

6. ADMINISTRATIVE TASK

i. Perform and compile systematic and up-to-date maintenance of filing / documentation system to ensure fast retrieval and easy reference of all documents below.

• Payment voucher & Advice PSP/PST

• Standard Journal Entry (SJE) /Reversal Journal Entry (RJE) for PSP/PST

ii. Assist superior during financial audit in terms of providing documentation requested by external auditors related to account payable data.

PREFERRED:

1. Qualification

 Diploma in Accountancy or any related field.

2. Experience

 5 years’ working experience in computerized accounting environment.

3. Competencies:

 Functional technical competencies in accounting

 Analytical thinking

 Problem Solving

 Communication Skill

 Teamwork