Account Assistant

Job Overview:

We are looking for a Accounts Assistant to support daily accounting operations. This role involves handling basic accounting tasks, maintaining accurate records, and assisting the finance team in ensuring smooth financial processes.

Key Responsibilities:

Accounts Payable (AP)

• Assist in processing supplier invoices, payment vouchers, and payment requests.

• Prepare weekly and monthly payment schedules.

• Verify supporting documents before processing payments.

• Reconcile supplier statements and resolve discrepancies.

Accounts Receivable (AR)

• Issue sales invoices, credit notes, debit notes, and official receipts.

• Record customer receipts and allocate payments accurately.

• Monitor outstanding receivables and assist in collection follow-ups.

• Reconcile customer statements.

Bank & Cash Management

• Record daily bank transactions.

• Assist in preparing bank reconciliations.

• Support payment processing and fund transfers.

• Handle staff claims and reimbursement verification.

General Accounting

• Perform data entry for accounting transactions into the accounting system (e.g., AutoCount).

• Prepare journal entries and assist with account reconciliations.

• Maintain proper accounting records and filing (both hardcopy and softcopy).

• Assist in maintaining the fixed asset register where applicable.

Month-End Closing & Reporting

• Assist in preparing supporting schedules for month-end closing.

• Support the preparation of monthly management accounts and financial reports.

• Assist in reconciling balance sheet accounts and identifying discrepancies.

Tax & Statutory Support

• Assist in preparing supporting schedules and documents for SST, corporate tax, withholding tax, and other statutory submissions.

• Coordinate with tax agents on routine tax matters and provide supporting information when required.

• Maintain proper tax documentation and statutory records.

• Assist in ensuring timely submission of tax-related documents and compliance requirements.

Company Secretarial (CoSec) Support

• Assist in preparing and maintaining statutory documents and corporate records.

• Coordinate with company secretaries on statutory filings, annual returns, resolutions, and other compliance matters.

• Maintain proper filing of statutory documents and corporate records.

• Assist with the preparation of documents for board meetings, shareholder resolutions, and regulatory submissions when required.

Audit & Compliance

• Assist in preparing audit schedules and supporting documents.

• Liaise with auditors, tax agents, bankers, and company secretaries on routine matters.

• Ensure compliance with company policies, internal controls, and Finance SOPs.

Administrative Support

• Maintain proper document filing and record management.

• Liaise with internal departments, suppliers, customers, and external parties on routine finance matters.

• Provide general administrative support to the Finance & Accounts Department.

Other Responsibilities

• Support ad hoc finance assignments and special projects.

• Assist with system enhancements and process improvement initiatives.

• Perform any other duties assigned by the Senior Accounts Executive, Finance Manager, or Management.

Qualifications:

• Diploma / Degree in Accounting, Finance, or related field (fresh graduates are encouraged to apply)

• Basic understanding of accounting principles

• Proficient in Microsoft Excel; experience with accounting systems (e.g. Autocount) is an added advantage

• Detail-oriented with good organizational skills

• Positive attitude, willingness to learn, and able to meet deadlines