Account Assistant

🌴 CocoFans is Hiring: Admin Executive

We are looking for a reliable, detail-oriented Admin Executive to manage our company's invoices, expenses, and document control.

If you enjoy structured work, keeping records organized, and ensuring nothing gets overlooked, this role is for you.

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🧩 What You'll Do

1) Invoice & Payment Tracking

• Prepare invoices and update payment statuses.
• Maintain accurate records of outstanding and completed payments.

2) Document Verification

• Ensure Delivery Orders (DOs), invoices, and related documents match correctly.
• Identify and report discrepancies promptly.

3) Expense Recording

• Record and organize company expenses.
• Maintain complete supporting documents for accounting and audit purposes.

4) Filing & Document Control

• Maintain an organized filing system (both digital and physical).
• Ensure all invoices, DOs, receipts, and forms are properly labeled and easy to retrieve.

5) Administrative Support

• Prepare simple reports.
• Update internal trackers.
• Support day-to-day office administrative tasks.

6) Basic Customer Service

• Respond to new customer enquiries when required.

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⚠️ This Role Is NOT for You If:

• You dislike repetitive or detail-oriented work.
• You require constant supervision or training.

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✅ We're Looking For Someone Who Has:

• 1–3 years of experience in an administrative, accounts, or documentation role.
• Experience handling invoices, expenses, and filing systems.
• Proficiency in Microsoft Excel, Google Sheets, and SQL.
• Strong organizational skills with excellent attention to detail.
• Ability to work independently and follow structured processes.
• Good command of English and Bahasa Melayu. (Mandarin is an added advantage.)

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📍 Role Details

Location: Ara Damansara, Petaling Jaya

Working Days: 5.5 days per week