Account Assistant

Job Duties:

• Update operating cash daily for multifamily & industrial, small companies weekly into Excel and Sage software
• Verifying properties are submitting payroll wires on time
• Upload vendor invoice images into Timberline software daily
• Upload vendor invoices for THC Office into Entrata software weekly
• Enter key pieces of invoice information
• Attach check copies
• Determine the appropriate approval routing for invoices
• Manage invoices through Accounts Payable inbox
• Recognize and resolve vendor invoice deficiencies, such as an incorrect address or name
• Reconcile past due vendor balances when needed
• Download necessary invoices whether weekly or monthly
• Code and allocate expenses to jobs/companies
• Keep track of monthly recurring invoices
• Process monthly overhead invoices
• Assist with assembling draw packages
• Communicate with Operations Asst Controller, Operations Controller and GSS Asst Manager via TEAMS and email

Qualifications:

• Experience with Sage/Timberline or other accounting software is a plus, but not required.
• Knowledgeable in Windows applications, especially Excel and editing pdfs
• Organized and able to effectively manage time
• Must be detail-oriented - will be working with multiple companies and jobs
• Solid English communication skills (written and verbal) are required.

Education & Experience:

• Graduation
• College or technical courses are a plus, but not required.
• 2-year minimum experience in Accounts Payable