Account Assistant

JOB DESCRIPTION – ACCOUNTS ASSISTANT

Company: Taqwa Jewellers LLP
Department: Finance & Accounts
Designation: Accounts Assistant
Reporting To: Accounts Manager / Finance Manager
Employment Type: Full-Time
Location: Head Office

Job Objective

The Accounts Assistant will be responsible for daily checking and verification of sales, expenses, and internal financial transactions recorded in the company's internal software. The main responsibility is to ensure that all amounts and entries are accurate, properly supported, and correctly recorded.

Key Responsibilities

• Check daily sales transactions recorded in the internal software.
• Verify whether the sales amount entered is correct.
• Check daily branch and office expenses.
• Verify internal expenses such as petty cash, office expenses, travel expenses, maintenance, staff-related expenses, and other business expenses.
• Check bills, invoices, receipts, vouchers, and supporting documents against the amounts entered.
• Verify the amount, date, description, and expense category of each transaction.
• Identify incorrect amounts, duplicate entries, missing documents, or unusual transactions.
• Coordinate with the concerned branch/department for clarification or correction.
• Verify cash, card, UPI, bank transfer and other payment collections against the records in the internal software.
• Check whether the actual amount received/paid matches the amount recorded in the system.
• Maintain a record of discrepancies identified and follow up until they are corrected.
• Ensure all daily transactions are properly checked and verified.
• Assist the Accounts Manager in preparing daily and monthly expense and sales reports.
• Maintain proper documentation and records of verified transactions.
• Maintain confidentiality of company financial information.

Internal Software Responsibilities

• Work on the company's internal accounting/ERP software.
• Review daily sales and expense entries.
• Verify transaction details and amounts.
• Check relevant reports generated from the software.
• Identify discrepancies between supporting documents and system records.
• Coordinate with the concerned team for necessary corrections.

Required Skills

• Basic knowledge of accounting and bookkeeping.
• Good knowledge of MS Excel.
• Good numerical and calculation skills.
• Strong attention to detail.
• Ability to identify errors and discrepancies.
• Good communication and follow-up skills.
• Comfortable working with software and financial records.
• Ability to maintain confidentiality.

Qualification & Experience

• B.Com / M.Com / BAF or equivalent qualification preferred.
• 1–3 years of experience in Accounts/Finance preferred.
• Experience in checking sales and expense records will be an advantage.
• Experience in retail or jewellery business will be preferred.

Key Performance Areas (KPIs)

• Daily verification of sales and expenses.
• Accuracy of transaction checking.
• Timely identification of discrepancies.
• Proper verification of supporting bills and documents.
• Timely follow-up and resolution of discrepancies.
• Accurate maintenance of daily checking records.

Core Responsibility

Check → Verify → Match Supporting Documents → Identify Difference → Report → Follow Up for Correction

The Accounts Assistant is primarily responsible for ensuring that the amount recorded in the internal software matches the actual transaction and supporting documents.

Pay: ₹10,000.00 - ₹12,000.00 per month

Work Location: In person