Account Assistant

About the Unit:

The Finance Department at AAR is integral to ensuring the company's financial health and sustainability. Beyond managing statutory reporting and financial operations, the team collaborates closely with the finance teams of our principals to align on strategic financial planning and reporting.

Key responsibilities include budgeting, cash flow management, taxation, and investment planning, ensuring that funds are effectively allocated for daily operations, R&D projects, and capital investments.

The Finance Unit also oversees compliance with government regulations, optimises financial processes, and leverages Double-Tax Deduction status to maximise the company's benefits. The Finance Unit plays a pivotal role in supporting AAR's innovative research and operational excellence.

Your Role

As an Account Assistance at AAR, you will anchor the Accounts Receivable, reconciliation and collection-control workstream across our operating entities and take full ownership of the department's Payment Processing function. You will support the Senior Finance Manager in delivering timely and accurate monthly closes, ensure e-invoicing (LHDN MyInvois) compliance across lab billings, and act as the coordination point for cross-entity receivables between our operating entities.

This role requires hands-on operational support (bank and suspense reconciliations, debtor reconciliations, lab billing, LHDN e-invoicing, credit notes, payment runs, petty cash and month-end closing activities) while also contributing to process improvement in the reconciliation and payment workflows. Candidates with a detail-oriented mindset and comfort in high-volume, precision-critical work will thrive in this position.

Requirements

• Diploma in accountancy, Finance, or equivalent.
• 2–4 years of experience in finance or accounting operations; strong internship experience considered for fresh graduates.
• Experience in reconciliations (bank, suspense, debtor), AP/AR processing, billing, and GL postings.
• Experience in credit control, debt follow-up, or accounts receivable management, including professional customer communication on overdue balances.
• Solid Microsoft Excel skills including pivot tables, VLOOKUP/XLOOKUP, and reconciliation worksheets.
• Familiarity with AutoCount, SAP Business One, MYOB, or equivalent accounting systems.
• Working knowledge of LHDN e-invoicing (MyInvois) portal is an advantage.
• Good command of English and Bahasa Malaysia.
• Strong analytical skills and ability to work independently.

Responsibilities

• Process and preparation of monthly billing invoices (approximately 300 invoices per month) and submit to LHDN via the MyInvois portal within the statutory timeframe.
• Issue official receipts for AARC & AARR, including overseas customers, and monitor customer downpayment monthly.
• Deliver monthly Debtor Reconciliation across AARR and AARC entities, including intercompany positions (approximately 420 customers).
• Monitor customer collection closely and provide monthly updates on the Debtors Ageing Report to the Finance Manager, following up on overdue accounts and escalating aged balances for management action.
• Handle customer correspondence and follow-up on sales enquiries, invoicing queries, and outstanding matters.
• Act as payment maker for the AARC & AARR payment runs — key in payments in CIMB BizChannel, prepare payment vouchers for checking/approval (maker–checker), issue self-billed items and arrange cheque payments.
• Process and verify staff and worker advances, administer petty cash as custodian, and prepare the month-end petty-cash summary.
• Prepare monthly Bank Reconciliation for AARR and AARC accounts and maintain and reconcile the suspense accounts.
• Support the monthly closing process by preparing schedules, reconciliations, and reports required for management review.
• Own LHDN MyInvois e-invoicing compliance across AARR & AARC, prepare the DGT form, and compile SST records for return preparation and submission.
• Assist in preparing documentation for internal and external audits, apply for and renew import permits, and cross-cover for other Account Officers during leave.

Additional Skill and Notes:

• Experience in agriculture, plantation, oil palm research, or a group-reporting environment is an advantage.
• Understanding of internal control practices and ability to assist in strengthening financial controls, particularly around reconciliation and payment segregation.
• Basic Power Query, Power Automate, or process-automation exposure is a plus, especially in supporting reconciliation and lab billing workflow automation.
• Strong organisation skills with the ability to manage multiple deadlines, prioritise tasks, and work independently in a dynamic month-end environment.
• Good problem-solving skills with a continuous improvement mindset, especially in identifying process gaps and proposing practical solutions.
• Comfortable collaborating with cross-functional teams during month-end close, lab billing coordination with the lab team, and audit periods.