ACCOUNT ASSISTANT

JOB DESCRIPTION: ACCOUNT ASSISTANT

Job Title: Account Assistant
Department: Accounts/Finance
Location: Abuja, Nigeria
Experience Required: 2–3 years of relevant work experience
Employment Type: Full-Time

1. JOB SUMMARY

The Account Assistant will provide administrative, clerical, and basic accounting support to the Accounts/Finance Department. The successful candidate will assist in maintaining accurate financial records, processing accounting documents, organizing files, and ensuring that all relevant supporting documents are properly scanned, photocopied, uploaded, and attached to transactions in the company’s accounting software.

The ideal candidate must be proficient in Microsoft Excel and Word, possess good organizational skills, pay attention to detail, and be comfortable handling routine office equipment and accounting documentation.

2. KEY DUTIES AND RESPONSIBILITIES

A. Accounting and Financial Support

1. Assist the Accounts Department in recording and processing daily financial transactions.

2. Assist in preparing, sorting, checking, and filing payment vouchers, receipts, invoices, purchase orders, and other financial documents.

3. Support the preparation of payment schedules, expense reports, reconciliations, and other basic accounting records.

4. Assist in posting payment vouchers, salaries, expenses, and other transactions into the company’s accounting software under the supervision of the accountant.

5. Ensure that all transactions entered into the accounting software are supported by relevant and properly documented evidence.

6. Assist in checking financial documents for completeness, accuracy, and proper authorization before processing.

7. Maintain proper records of financial transactions and ensure that documents are easily accessible when required.

8. Assist with other accounting and financial duties as assigned by the Accountant or Head of Finance.

B. Photocopying, Scanning, and Document Management

1. Handle the photocopying, scanning, printing, and general reproduction of accounting and administrative documents.

2. Scan and upload supporting documents, including invoices, receipts, payment vouchers, delivery notes, and other relevant records, into the company’s accounting software.

3. Ensure that scanned documents are clear, complete, properly named, and attached to the correct transactions in the accounting software.

4. Verify that all necessary supporting documents have been attached before transactions are submitted for review or approval.

5. Organize and maintain both physical and electronic accounting files.

6. Retrieve and produce copies of financial documents when requested by the Accountant, management, auditors, or other authorized personnel.

7. Ensure that documents are properly arranged, filed, and stored to prevent loss, duplication, or misplacement.

8. Operate and maintain photocopiers, scanners, printers, and other office equipment responsibly, reporting faults when necessary.

C. Microsoft Office and Data Management

1. Use Microsoft Excel to prepare spreadsheets, update records, maintain schedules, and perform basic calculations.

2. Use Microsoft Word to prepare, format, and edit letters, reports, schedules, and other documents as required.

3. Enter and update accounting data accurately and promptly.

4. Maintain electronic registers and document-tracking schedules.

5. Ensure the confidentiality, accuracy, and proper handling of financial information and company records.

D. Administrative and General Support

1. Provide general clerical and administrative support to the Accounts/Finance Department.

2. Assist in arranging accounting documents for internal and external audits.

3. Follow up on missing invoices, receipts, approvals, and other supporting documents.

4. Work closely with other departments to obtain the documentation required for accounting purposes.

5. Perform any other related duties assigned by the Accountant, Head of Finance, or Management.

3. QUALIFICATIONS AND EXPERIENCE

• Minimum of HND or BSC in Accounting, Finance, Business Administration, or a related discipline.
• At least 2–3 years of relevant experience in an accounting, finance, or accounts-support role.
• Previous experience working with accounting software is required.
• Experience in a construction company or a similar business environment will be an added advantage.

4. REQUIRED SKILLS AND COMPETENCIES

• Proficiency in Microsoft Excel, including spreadsheets, basic formulas, sorting, filtering, and data entry.
• Good working knowledge of Microsoft Word.
• Practical experience in photocopying, scanning, printing, and document filing.
• Ability to upload, scan, and attach supporting documents to transactions in accounting software.
• Basic understanding of accounting procedures and financial documentation.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work under supervision and meet deadlines.
• Good communication and interpersonal skills.
• Honesty, integrity, confidentiality, and a strong sense of responsibility.
• Ability to handle repetitive clerical tasks efficiently without compromising accuracy.

5. PERFORMANCE EXPECTATIONS

The Account Assistant will be assessed based on:

1. Accuracy and timeliness of accounting data entry and documentation.

2. Completeness of supporting documents attached to transactions in the accounting software.

3. Proper scanning, photocopying, filing, and retrieval of financial records.

4. Accuracy and organization of Excel spreadsheets and other records.

5. Timely identification and follow-up of missing supporting documents.

6. Compliance with company accounting procedures and document-control policies.

7. Reliability, confidentiality, punctuality, and overall effectiveness in supporting the Accounts Department.

6. WORKING RELATIONSHIPS

The Account Assistant will work closely with the Accountant, Head of Finance, Procurement, Administration, Human Resources, and other relevant departments to ensure proper documentation and efficient processing of financial transactions.

Note: The successful candidate is expected to be hands-on with routine clerical responsibilities, particularly photocopying, scanning, printing, filing, and attaching supporting documents to transactions in the accounting software, in addition to providing basic accounting support.

If you are a motivated individual with a passion for numbers and accuracy, we would love to hear from you. Apply today by sending only your CV to [email protected]

Work Location: In person