Account Assistant

Job Title: Account Assistant (AR / AP/ GL)

Department: Finance & Account

Reports To: Business Controller

Location: Taman Sentosa Klang

Salary Range: RM 1,800 to RM 3,500
5 and Half Working Days

1. Position: Account Assistant (Accounts Payable)

Job Responsibilities

• Process supplier invoices and ensure timely, accurate data entry.
• Match Purchase Orders (PO), Goods Received Notes (GRN), and supplier invoices.
• Prepare payment vouchers and supplier payment schedules.
• Perform supplier statement reconciliations and resolve discrepancies.
• Liaise with suppliers and internal departments regarding invoice and payment matters.
• Maintain accurate Accounts Payable records and filing.
• Assist in monthly AP closing and account reconciliations.
• Ensure all supporting documents are complete and comply with company policies.
• Perform ad-hoc accounting and administrative duties assigned by manager.

1. Position: Account Assistant (Accounts Receivable/Credit Control)

Job Responsibilities

• Record customer payments, Issue OR and allocate receipts promptly.
• Prepare and process Credit Notes (CN) in accordance with company policies.
• Verify supporting documents before issuing Credit Notes (CN).
• Prepare AR reports and support monthly closing activities.
• Monitor customer outstanding balances and ageing reports.
• Follow up with customers on overdue payments via calls, emails, and reminders.
• Perform customer account reconciliations and resolve payment discrepancies.
• Maintain accurate customer records and filing of AR documents.
• Liaise with the sales team and customers regarding billing and collection matters.
• Assist in credit control and ensure compliance with company credit policies.
• Perform ad-hoc accounting and administrative duties assigned by management

1. Position: Account Assistant (GL)

Job Responsibilities

• Check and verify staff claims, petty cash and other business expenses.
• Ensure all expenses are supported by proper invoices, receipts and approval.
• Record expense transactions accurately in the accounting system.
• Prepare payment vouchers and arrange payments to suppliers.
• Monitor expenses payment and follow up on supporting documents.
• Maintain proper filing of invoices, receipts and payment records.
• Assist and prepare monthly expense analysis and expenses related reporting.
• Ensure all expenses comply with the company’s policies and approval procedures.
• Assist on Bank Reconciliation.
• Assist with other accounting and administrative duties assigned by management.

Requirements

• Min SPM or Equivalents.
• Fresh graduates are encouraged to apply.
• Detail-oriented, responsible, and able to maintain confidentiality.
• Able to work independently and meet deadlines.
• Positive attitude, willing to learn, and a good team player.