Account Assistant

COMPANY OVERVIEW

Quarters Management Services Sdn Bhd is the fastest-growing professional Wealth Management firm that surpasses the golden industry standards. Since its establishment in 2017, the brand has been applauded for its outstanding financial solutions, corporate advisory and investment portfolio, all of which have carved unparalleled success in the field.

JOB SUMMARY

We are seeking a detail-oriented and responsible Account Assistant to support our Finance and Accounts Department in daily accounting operations, including invoice processing, payment handling, data entry, record keeping, and preparation of financial documents. The ideal candidate should be organized, accurate, and able to work independently as well as in a team.

BENEFITS

• Annual Performance Bonus
• Medical Coverage Benefits
• EPF, SOCSO and EIS contributions
• Career Growth Opportunity

JOB DESCRIPTIONS

• Maintain and manage full set of accounts including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL).
• Ensure all accounting entries are accurately recorded and properly supported with documentation.
• Reconcile accounts on a regular basis to ensure accuracy and completeness.
• Prepare, verify, and process invoices, payment vouchers, receipts and other accounting documents.
• Ensure all financial transactions are properly recorded in the accounting system in a timely manner.
• Maintain proper filing system for all accounting records and supporting documents.
• Monitor outstanding receivables and ensure timely collection in accordance with company credit policy.
• Process supplier invoices, verify payment requests, and ensure timely payments to vendors.
• Handle staff claims, reimbursements, and petty cash management.
• Prepare monthly management accounts, financial reports, and supporting schedules.
• Assist in cash flow forecasting, budgeting, and variance analysis.
• Provide financial data and reports for management decision making.
• Perform monthly bank reconciliations and resolve discrepancies promptly.
• Ensure all bank transactions are accurately recorded and updated.
• Assist in year-end external audit and ensure all audit schedules are prepared on time.
• Support tax preparation and statutory submissions as required.
• Ensure compliance with Malaysian Financial Reporting Standards (MFRS) and internal controls.
• Liaise with external auditors, tax agents, bankers, and relevant authorities when necessary.
• Work closely with internal departments to ensure accurate financial processing and reporting.
• Maintain strict confidentiality of all financial and company-related information.
• Perform any other duties assigned by Management from time to time.

JOB REQUIREMENTS

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of accounting principles and procedures.
• Proficient in Microsoft Excel and Microsoft Office.
• Good communication and organizational skills.
• Detail-oriented, responsible, and willing to learn.
• Able to work independently and as part of a team.
• Good time management skills and ability to meet deadlines.