Account Coordinator

We are seeking a highly organized and proactive Account Coordinator to support the day-to-day management of marketing and creative projects from initiation through completion. This role serves as a key point of coordination between clients, internal creative teams, production partners, and review stakeholders to ensure projects are delivered on time, within budget, and according to established requirements.

The ideal candidate is a self-starter with strong administrative and project coordination experience, excellent communication skills, and the ability to thrive in a fast-paced environment while managing multiple priorities simultaneously.

The Basics

• Duration: 1-year assignment
• Hours per Week: Full-time, 40 hours per week
• Location: Hybrid, Irvine, CA - Monday and Fridays are remote

Top 3 Required Qualifications

1. Project Coordination & Organization : Proven ability to manage multiple projects, timelines, budgets, documentation, and deliverables with exceptional attention to detail.
2. Communication & Stakeholder Management : Strong verbal and written communication skills with experience collaborating across clients, internal teams, and external partners.
3. Administrative & Operational Excellence : Experience supporting project workflows, maintaining documentation, coordinating approvals, and ensuring projects progress efficiently from start to finish.

Other Qualifications

• Bachelor's degree or equivalent combination of education and professional experience
• 3-5 years of experience in account coordination, project management, advertising, marketing, finance, or a related service-oriented environment
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to work independently with minimal supervision while exercising sound judgment
• Experience managing projects in a fast-paced, deadline-driven environment
• Strong multitasking, prioritization, and problem-solving abilities
• Experience monitoring budgets, estimates, and project expenditures
• Ability to handle confidential information with professionalism and discretion
• Background in healthcare marketing is a plus
• Experience with Veeva Vault or similar content approval systems is preferred
• Basic accounting or budget management experience is a plus

Key Responsibilities

• Manage assigned projects from initiation through completion, ensuring timelines, budgets, and deliverables are met
• Serve as a primary point of coordination between clients, creative teams, production teams, and review stakeholders
• Maintain ongoing communication regarding project status, schedules, estimates, and deliverables
• Prepare projects for client and review team submissions, ensuring required references and supporting documentation are complete
• Coordinate review cycles, approvals, revisions, and final project delivery
• Develop and maintain project timelines, status reports, meeting summaries, and other key project documentation
• Support budget management by assisting with project estimates, expenditure tracking, and reporting
• Partner with creative, production, and project management teams to ensure efficient execution and cost management
• Create and maintain accurate project records, reports, archives, and organizational files
• Participate in creative development discussions and provide project coordination support throughout campaign execution
• Identify potential project risks and proactively resolve issues to keep work on schedule

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Email Your Resume In Word To [email protected]

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April Segedi - Recruiter

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 02/18/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

This job was posted on 02/18/2026 and is open for 60 days

Everforth Creative Circle is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.  Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

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