Account Coordinator

Why Join the HWP Group?

Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM+M Best Place to Work and an Inc. Best Workplace.

For more information, visit thehwpgroup.com.

What You Need to Know

We are looking to add an Account Coordinator to our Account Services team. This position will work collaboratively with the external Client and the HWP team to support the successful execution of programs. The Account Coordinator is responsible for executing assigned tasks during the program life cycle and providing overall administrative support to the team.

What You’ll Do

The Account Coordinator is accountable to the Group Account Lead, assigned Clients, and internal stakeholders and responsible for providing administrative and logistical support and contributing to the overall success of programs. In addition, this role will:

• Manage payments and expenses, including processing, tracking, requesting, and documenting payments and related correspondence
• Coordinate administrative and logistical support for internal and client meetings, including scheduling, status reporting, meeting documentation, and preparation of meeting materials
• Support project status meetings by preparing updates, documenting key discussions and action items, and incorporating stakeholder feedback
• Contribute to successful live program execution, including recruitment support, material coordination and shipping, and onsite assistance as needed
• Build knowledge of the pharmaceutical and medical education industries and contribute relevant competitive intelligence to support project teams and clients

What You’ll Have

• College degree preferred or equivalent experience
• Demonstrated work/internship experience
• Ideally based in the New Jersey/New York area with access to one of our offices for in-person collaboration as needed
• Proficiency in Microsoft® Office, including Word, Excel, PowerPoint, Outlook and Adobe Acrobat
• Interest and ability in learning medical terminology and pharmaceutical products
• Demonstrated ability to apply transferrable skills
• Strong oral and written communication abilities
• Effective multitasking and prioritization skills

What We Offer

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options
• Office locations in Upper Saddle River NJ (HQ), Red Bank NJ, and San Diego CA
• Salary range: $58,000 – $65,000 annually. Note: Actual salary will depend on background and experience.

M/F/V/D

Please note: We will only respond to candidates we deem qualified.