ACCOUNT EXECUTIVE (ACCOUNT PAYABLE)

Job Summary

Responsible for managing the Company's accounts payable activities, including invoice processing, supplier payments, reconciliations, e-Invoice processing, and accounting records, while supporting month-end closing, audits, compliance, and other finance activities.

Key Responsibilities

1. Accounts Payable

   • Process and verify supplier invoices, debit/credit notes, payment documents, and supporting documents.
   • Ensure accurate accounting entries, supplier balances, payment schedules, and timely payment processing.
   • Follow up on outstanding invoices, approvals, discrepancies, and supplier queries.

2. e-Invoice

   • Prepare, verify, submit, and maintain e-Invoice and self-billed e-Invoice records, where applicable.
   • Monitor validation status and resolve rejected, cancelled, amended, or disputed e-Invoices.
   • Ensure compliance with applicable e-Invoice requirements.

3. Supplier Reconciliation

   • Perform monthly supplier statement reconciliations and resolve discrepancies.
   • Maintain accurate supplier, invoice, payment, and reconciliation records.

4. Month-End Closing

   • Ensure invoices and expenses are recorded in the correct accounting period.
   • Prepare AP schedules, reconciliations, accruals, provisions, and other month-end reports.

5. Payment Management

   • Prepare payment batches, payment vouchers, and related documents for approval.
   • Monitor payment due dates, credit terms, payment records, and cash flow requirements.

6. Audit, Tax & Compliance

   • Prepare AP, e-Invoice, reconciliation, and supporting documents for audits.
   • Ensure compliance with Company policies, accounting standards, tax, SST, withholding tax, e-Invoice requirements, and internal controls.

7. Coordination & Other Duties

   • Liaise with suppliers and Purchasing, Warehouse, Operations, Production, and other departments to resolve invoice and payment matters.
   • Assist in improving AP processes and internal controls and perform other finance duties as assigned.

Job Requirements

• Able to work on Saturday (alternate)
• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
• Minimum 2–3 years of relevant experience in Accounts Payable or a similar accounting role.
• Experience in a manufacturing or trading environment will be an advantage.
• Experience handling e-Invoice and self-billed e-Invoice is preferred.
• Good knowledge of accounts payable, supplier reconciliation, payment processing, and month-end closing.
• Familiar with accounting software (QNE) and Microsoft Excel.