Account Executive – Accounts Payable (AP)

Key Responsibilities

• Manage the full Accounts Payable cycle, including invoice verification, posting, payment processing, and supplier statement reconciliation.
• Ensure invoices are properly matched against purchase orders, delivery orders, and supporting documents.
• Monitor and verify supplier invoices, credit notes, debit notes, staff claims, and other payment-related transactions.
• Prepare payment runs and ensure payments are processed accurately and on time.
• Perform supplier account reconciliation and resolve discrepancies or outstanding issues promptly.
• Maintain accurate and complete AP records and ensure proper documentation for audit purposes.
• Assist with month-end and year-end closing, including AP accruals, provisions, and reconciliations.
• Prepare AP-related reports and assist in monitoring aging balances and outstanding invoices.
• Liaise with suppliers, purchasing, warehouse, sales, and other departments to resolve invoice and payment issues.
• Ensure all accounting transactions comply with company policies, internal controls, and applicable accounting requirements.
• Assist with audit, tax, and statutory matters when required.
• Support process improvement initiatives to improve AP efficiency, accuracy, and turnaround time.
• Perform other finance and accounting duties as assigned by the Finance Manager or management.

Requirements

• Diploma or Degree in Accounting, Finance, or a related field.
• Minimum 3–5 years of relevant accounting experience, with strong exposure to Accounts Payable.
• Experience in FMCG, distribution, trading, or a high-volume transaction environment is preferred.
• Good understanding of basic accounting principles and AP processes.
• Proficient in Microsoft Excel and familiar with accounting/ERP systems.
• Strong attention to detail with good numerical and analytical skills.
• Able to work independently, manage deadlines, and handle multiple tasks effectively.
• Good communication and interpersonal skills with the ability to liaise with internal departments and external suppliers.
• Mature, responsible, proactive, and committed to maintaining accuracy and confidentiality.