Account Executive (AR / Finance Operations)

Key Responsibilities

1. Customer & Sales Coordination

• Process new customer code creation: verify SSM/IC documents, credit terms, and CTOS checks; liaise with the sales/customer WhatsApp group to confirm outlet allocation and delivery details before setting up customer records and pricing in AutoCount.

• Conduct weekly sales analysis (KLS): extract sales detail listing from AutoCount and update the sales analysis Excel template for weekly salesman meetings.

• Prepare weekly salesman meeting files: extract and summarise debtors' aging reports (KLS/TJ) from AutoCount, cross-check against R&M fund balances, compile AKIP and HLG outlet aging data, and flag unusual items for discussion.

• Maintain and update the monthly new customer list, including top 3 orders per customer, for management reference.

• Support the weekly salesman meeting: prepare the latest aging/outlet PIC action files, help highlight and escalate issues for directors' attention and decision.

• Act as backup for Feedmill’s account.

2. Accounts Receivable (AR)

• Process sales invoicing: match delivery orders, sales invoices, purchase orders, and cash sales reports to ensure accuracy of pricing and quantities per management's latest decisions.

• Perform credit control duties: daily bank reconciliation, manage official receipts, keep unknown/unmatched receipts to a minimum, prepare and send statements of account (SOA) to customers proactively, and support debtor aging management (DSO).

• Coordinate with the sales/salesmen team weekly to align on outstanding collections and account issues.

3. Accounts Payable (AP)

• Process material requisitions and support stock control procedures.

• Process supplier invoices, GRNs, and purchase requisitions with accurate GL coding.

• Support supplier payment processing and reconcile supplier statements of account against AutoCount.

4. Stock

• Participate in monthly stock take and adjustment exercises; assist in investigating and documenting variances.

5. General Ledger & Compliance Support

• Assist with bank reconciliations, ensuring statement balances tie to AutoCount with variances properly supported.

• Prepare journal entries in accordance with MPERS accounting standards.

• Provide supporting schedules/data for tax computation and management account preparation as required.

• Support ad hoc finance tasks arising from management request.