Account Executive

We are seeking a proactive and detail-oriented Finance Executive to join our Finance team. The successful candidate will be responsible for daily financial operations, including sales reconciliation, month-end closing, financial reporting support, audit preparation, and coordination with banks, payment service providers, shopping malls, and other external stakeholders. The role requires strong analytical skills, accuracy, and the ability to manage multiple priorities in a fast-paced retail environment.

Key Responsibilities

1. Sales Reconciliation & Daily Financial Operations

• Perform daily reconciliation of sales transactions by comparing POS sales records, ERP/SAP records, bank statements, payment gateway reports, and other payment platforms.
• Verify daily sales collections, bank receipts, and payment platform transactions to ensure accuracy and completeness.
• Investigate and resolve discrepancies, including outstanding transactions, settlement differences, missing cash, and payment variances.
• Liaise with retail stores, banks, and payment service providers to resolve reconciliation issues.
• Maintain accurate reconciliation records and supporting documentation.

2. Month-End Closing

• Perform monthly sales reconciliation and prepare month-end financial data for posting into the accounting system.
• Reconcile e-commerce sales and settlement reports.
• Prepare and submit monthly sales reports required by shopping malls and management.
• Assist in updating cash flow reports and month-end financial schedules.
• Follow up on outstanding reconciliation items and ensure timely resolution.

3. Audit & Financial Documentation

• Support internal, external, and mall audits by preparing financial reports and supporting documents.
• Coordinate with internal departments to obtain audit-related information.
• Maintain proper documentation and follow up on audit findings and outstanding audit queries.
• Ensure financial records are complete, accurate, and properly filed.

4. Bank & Payment Service Coordination

• Coordinate with banks, payment gateway providers, shopping malls, and other third-party service providers on finance-related matters.
• Monitor and resolve payment settlement issues, transaction failures, and payment discrepancies.
• Support retail stores on payment terminal and banking-related matters.
• Coordinate applications, replacements, and maintenance of payment terminals where required.

5. Financial Support & Process Improvement

• Assist in preparing financial reports and analysis as required by management.
• Ensure compliance with company financial policies, internal controls, and accounting procedures.
• Identify opportunities to improve finance processes and operational efficiency.
• Assist in the reconciliation of e-commerce sales and settlement reports as required (low transaction volume).
• Perform any other finance-related duties assigned by the Finance Manager.

Requirements

• Bachelor's Degree or Diploma in Finance, Accounting, or a related field.
• Minimum 1 year of relevant experience in Finance or Accounting, preferably in the retail industry.
• Experience in sales reconciliation, cash reconciliation, or retail finance is an added advantage.
• Knowledge of ERP systems (e.g., SAP) and Microsoft Excel.
• Strong analytical, problem-solving, and reconciliation skills.
• Good communication and interpersonal skills.
• Detail-oriented, organized, and able to work independently.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.