Account Executive

We are looking for an experienced Accounts & Finance Executive to manage day-to-day accounting, financial transactions, billing, payments, reconciliations, GST/TDS compliance, and MIS reporting for our travel agency.

Key Responsibilities

• Handle day-to-day accounting and financial transactions of the travel agency.
• Prepare and issue customer invoices, quotations, receipts, credit notes, and debit notes.
• Manage GST-compliant invoicing for international and domestic tour packages.
• Prepare and maintain invoices related to:
• Tour Packages
• Flight Tickets
• Hotel Bookings
• Visa Services
• Travel Insurance
• Forex and other travel-related services
• Maintain sales, purchase, and expense entries in Tally Prime or other accounting software.
• Record and reconcile payments received from customers.
• Maintain supplier/vendor payment records and process payments after approval.
• Reconcile bank statements, customer payments, vendor payments, and credit card transactions.
• Track outstanding customer payments and coordinate with the Sales and Operations teams for timely collection.
• Maintain records of package advances and balance payments.
• Prepare payment receipts and customer account statements.
• Verify supplier invoices against bookings, quotations, and agreed rates.
• Handle GST calculations and GST invoices and coordinate with the Chartered Accountant for GST filing.
• Maintain records required for TDS and other statutory compliances.
• Handle TCS-related documentation and customer payment records, wherever applicable.
• Prepare daily, weekly, and monthly financial reports.
• Prepare weekly MIS reports and ensure timely submission to management.
• Monitor company expenses and maintain proper supporting documents.
• Maintain accounts and payment records for airlines, hotels, DMCs, visa suppliers, and other travel suppliers.
• Verify refunds, cancellations, and credit notes received from airlines, hotels, and other suppliers.
• Maintain proper records of all invoices, receipts, vouchers, payment documents, and supporting documents.
• Coordinate with Sales and Operations teams to ensure accurate billing, invoicing, and payment tracking.
• Assist in preparing profitability reports for individual tour packages/group departures.
• Monitor customer and supplier account balances and ensure proper reconciliation.
• Maintain confidentiality of company financial information and customer records.
• Support management with financial data, accounting analysis, and other finance-related requirements.

Required Skills & Qualifications

• Experience in Tally Prime / Accounting Software.
• Good knowledge of basic accounting principles.
• Good knowledge of GST, TDS, and TCS.
• Strong knowledge of MS Excel and financial data management.
• Experience in invoice preparation and bank reconciliation.
• Experience in handling customer and supplier accounts.
• Good understanding of travel agency accounting is preferred.
• Strong attention to detail and accuracy in financial transactions.
• Good communication and coordination skills.
• Ability to coordinate effectively with Sales, Operations, Suppliers, and Chartered Accountants.
• Ability to maintain confidentiality of financial and customer information.
• Good organizational and time-management skills.

Preferred Experience

• Previous experience in a Travel Agency / Tour Operator / Travel Company will be an added advantage.
• Experience handling tour packages, airline tickets, hotels, DMCs, visa services, travel insurance, and other travel-related transactions is preferred.
• Candidates with experience in MIS reporting and tour/package profitability analysis will be preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person