Account Executive

We are looking for a detail-oriented Accounts & Finance Executive to support the day-to-day financial operations of the business. The role covers accounts payable and receivable, bookkeeping, credit control, and banking administration. The successful candidate will work closely with the Finance/Payroll Manager and will play an important part in maintaining accurate financial records and ensuring timely payments in and out of the business.

Key Responsibilities

Accounts Payable (AP)

• Process and record supplier invoices accurately and in a timely manner.
• Match purchase orders, delivery notes, and invoices for approval.
• Manage supplier payment runs and ensure payments are made within agreed terms.
• Maintain up-to-date records of outstanding payables and supplier accounts.
• Liaise with suppliers to resolve invoice queries and discrepancies.

Accounts Receivable (AR)

• Raise and issue client invoices accurately and on time.
• Record incoming payments and reconcile against outstanding invoices.
• Maintain accurate debtor records and flag overdue accounts.
• Support the credit control process by following up on outstanding balances.

Bookkeeping & Financial Records

• Maintain accurate and up-to-date records across sales, purchase and general ledgers on a day to-day basis.
• Post and reconcile all transactions, ensuring ledgers are balanced and discrepancies are resolved promptly.
• Perform regular bank reconciliations and ensure all entries are correctly reflected in the accounts.
• Prepare and post manual journal entries accurately, including adjusting and correcting journals as required.
• Process month-end accruals and prepayments, ensuring income and expenditure are recognised in the correct period.
• Conduct regular follow-ups with clients on overdue and aged invoices via email and telephone.
• Maintain accurate records of debtor balances, payment commitments, and follow-up actions.
• Escalate unresolved cases to the Finance/Payroll Manager where necessary.
• Liaise with the Recruitment team to resolve invoice disputes and support timely payment.

Banking & Payment Administration

• Hold and manage L1 (Level 1) banking access for uploading payment files.
• Upload payment batches to the company's banking platform accurately and within agreed timelines.
• Perform daily bank reconciliations and flag any unexplained transactions promptly.
• Maintain a clear audit trail for all banking activity in line with internal controls.

Skills & Experience Required

Essential

• Minimum 2-3 years of experience in a banking and payment, bookkeeping, accounts, or finance administration role.
• Solid working knowledge of accounts payable and receivable processes.
• Experience performing bank reconciliations and maintaining financial ledgers.
• Hands-on experience with credit control, including direct client contact for collections.
• Excellent spoken and written English communication skills, this role involves regular correspondence and interaction with clients and colleagues based in the UK.
• Excellent attention to detail and strong numerical accuracy.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent MS Office skills, particularly Excel.

Desirable

• Experience working in a recruitment, staffing, or professional services environment.
• Experience handling online banking platforms and payment uploads.
• Working knowledge of accounting tools such as Xero, Sage, or SAP will be a distinct advantage and Exposure to UK business finance processes.

Working Conditions

• This position is based in Gurugram
• Candidates must be willing to work in Gurugram and commute as necessary
• Opportunities for professional development and growth.
• Health and wellness benefits.
• UK working hours (afternoon/evening IST). Monday to Friday, based in Gurugram