Account Executive

JOB RESPONSIBILITIES

Position: Accountant / Accounts Executive

Department: Accounts & Finance
Reporting To: Accounts Manager / Finance Head

Key Responsibilities

1. Daily Accounting

• Maintain day-to-day accounting transactions in the accounting/ERP software.
• Record sales, purchase, payment, receipt, journal and expense entries accurately.
• Maintain proper documentation and supporting vouchers for all transactions.

2. Accounts Payable & Receivable

• Prepare and maintain supplier/vendor and customer accounts.
• Verify purchase invoices, bills and payment documents.
• Follow up on outstanding receivables and payables.
• Reconcile customer and vendor balances regularly.

3. Bank & Cash Management

• Maintain cash book and bank book.
• Perform regular bank reconciliation.
• Prepare payment and receipt entries and maintain supporting records.
• Monitor daily cash transactions and petty cash expenses.

4. GST & Statutory Compliance

• Assist in preparation and filing of GST returns and related records.
• Verify GST invoices, input tax credit and tax-related documents.
• Maintain records required for statutory compliance, audit and inspections.
• Coordinate with consultants/CA for tax and compliance matters.

5. Payroll & Employee Accounts

• Assist in salary processing and payroll-related accounting.
• Maintain records related to PF, ESIC, TDS and other statutory deductions.
• Verify employee advances, loans, reimbursements and deductions.

6. MIS & Reporting

• Prepare regular accounting reports and MIS as required by management.
• Prepare outstanding, expense, payment and collection reports.
• Provide accurate financial data to management for decision-making.

7. Inventory & Purchase Accounting

• Coordinate with Purchase, Stores and Production departments for invoice verification.
• Maintain proper accounting records for raw materials, finished goods and other purchases.
• Assist in stock reconciliation and valuation whenever required.

8. Export/Import Accounting If Applicable

• Maintain accounting records related to export sales, foreign currency transactions and shipping documentation.
• Coordinate with the Export/Shipping team for invoice and payment-related documentation.
• Track export receivables and related bank transactions.

9. Reconciliation & Verification

• Conduct ledger scrutiny and reconciliation.
• Identify and resolve accounting discrepancies.
• Verify outstanding balances and ensure timely adjustment of advances and expenses.

10. Audit & Documentation

• Maintain books of accounts and financial records in an organized manner.
• Provide documents and information required for internal, statutory and external audits.
• Ensure proper filing and availability of invoices, vouchers, bills and supporting documents.

11. Internal Control

• Follow company policies and financial approval procedures.
• Ensure accuracy and authorization of financial transactions.
• Report any discrepancy, irregularity or mismatch to the reporting manager.

12. Other Responsibilities

• Coordinate with HR, Purchase, Stores, Sales, Production and Management whenever required for accounts-related matters.
• Maintain confidentiality of company financial information.
• Perform other accounting and finance-related duties assigned by the management.

You can Also Share your CV On WhatsApp - +919251655021