Account Executive

We are looking for a detail-oriented and responsible Accounts Executive to handle day-to-day accounting operations, billing, collections, vendor payments, payroll coordination, statutory accounting and financial documentation.

The candidate should preferably have experience in a security services, facility management, manpower outsourcing or other service-based organization, where billing and payroll involve a large number of employees and multiple client locations.

2. KEY RESPONSIBILITIESA. Day-to-Day Accounting

• Record daily financial transactions in the accounting system.
• Maintain cash, bank, sales, purchase and journal entries.
• Maintain accounts payable and accounts receivable.
• Perform regular bank and ledger reconciliations.
• Verify supporting documents for all accounting transactions.
• Maintain proper filing of invoices, vouchers and financial records.

B. Client Billing & Invoicing

• Prepare monthly client invoices based on approved manpower deployment and attendance.
• Verify site-wise attendance, overtime, replacements, leave and other billing inputs.
• Ensure invoices are raised accurately and within agreed timelines.
• Prepare debit/credit notes wherever applicable.
• Maintain client-wise billing records.
• Coordinate with Operations and HR for discrepancies in manpower and attendance data.

C. Accounts Receivable & Collections

• Monitor outstanding client payments.
• Maintain an Ageing Report for receivables.
• Follow up with clients for overdue payments.
• Coordinate with Business Development/Operations regarding payment issues.
• Prepare regular collection and outstanding reports for management.
• Ensure timely reconciliation of client accounts.

D. Accounts Payable

• Process vendor and supplier invoices.
• Verify bills against supporting documents and approvals.
• Prepare payment requests and payment schedules.
• Maintain vendor ledgers and reconcile outstanding balances.
• Coordinate with management for timely vendor payments.

E. Payroll Accounting

• Coordinate with HR for monthly payroll inputs.
• Verify manpower strength, attendance, overtime and salary-related data.
• Assist in processing salaries and maintaining payroll records.
• Reconcile salary payable and related accounting entries.
• Coordinate with HR regarding employee salary deductions and recoveries.

F. Statutory Compliance Support

• Assist in maintaining accounting records relating to:
• GST
• TDS
• PF
• ESI
• Professional Tax
• Other applicable statutory deductions
• Coordinate with external consultants/auditors for statutory filings.
• Maintain supporting documentation for statutory compliance.
• Assist during GST, tax and statutory audits.

G. MIS & Management Reporting

Prepare periodic reports such as:

• Client-wise billing
• Client outstanding/ageing
• Collection report
• Vendor outstanding
• Site-wise revenue
• Manpower billing summary
• Salary/payroll summary
• Cash flow requirements
• Bank reconciliation
• GST/TDS-related reports
• Monthly income & expense summary

H. Audit & Financial Documentation

• Maintain proper records for internal and external audits.
• Provide required documents and schedules to auditors.
• Ensure accounting records are accurate and up to date.
• Support preparation of financial statements and schedules.
• Maintain confidentiality of financial information.

3. SECURITY SERVICES–SPECIFIC RESPONSIBILITIES

The Accounts Executive should understand the financial requirements of a manpower-intensive security services business, including:

Manpower Deployment → Attendance → Billing → Collections → Payroll → Statutory Compliance

The candidate should be capable of coordinating closely with HR, Operations and client-site teams to ensure that billing and payroll data are accurate.

4. QUALIFICATION

• B.Com / M.Com / BBA / equivalent qualification.
• 2–5 years of relevant accounting experience.
• Experience in a service-based or manpower-intensive organization is preferred.
• Working knowledge of GST and TDS.
• Experience with Tally / Tally Prime, MS Excel or other accounting software.

5. REQUIRED SKILLS

• Strong knowledge of accounting principles.
• Good understanding of GST and TDS.
• Good Excel skills, including:
• VLOOKUP/XLOOKUP
• Pivot Tables
• SUMIF/SUMIFS
• Basic financial reporting
• Good reconciliation skills.
• Strong attention to detail.
• Good numerical and analytical ability.
• Good communication and follow-up skills.
• Ability to work with deadlines.
• Ability to handle confidential financial information.

6. PREFERRED EXPERIENCE

Preference will be given to candidates who have worked in:

• Security Services
• Facility Management
• Manpower Outsourcing
• Housekeeping Services
• Logistics
• Contract Labour
• Other service-based organizations

Experience handling multiple clients and large employee payrolls will be an advantage.

7. KEY PERFORMANCE INDICATORS (KPIs)

The Accounts Executive will be evaluated on:

• Accuracy of accounting entries
• Timely client billing
• Billing reconciliation
• Collection follow-up and reduction of overdue receivables
• Accuracy of payroll inputs
• Timely vendor payment processing
• Bank and ledger reconciliation
• GST/TDS documentation accuracy
• MIS accuracy and timely submission
• Audit readiness
• Proper maintenance of financial records

8. PERSONAL ATTRIBUTES

The ideal candidate should be:

• Honest and trustworthy
• Detail-oriented
• Well organized
• Numerically strong
• Proactive in follow-ups
• Deadline-oriented
• Good at problem solving
• Comfortable coordinating with multiple departments
• Able to work independently with minimum supervision

9. WORKING CONDITIONS

• Bangalore-based office position.
• Regular coordination with HR, Operations, clients and vendors.
• Occasional visits to client/site offices may be required for billing or documentation-related matters.
• Flexibility required during month-end, payroll and statutory compliance periods.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person