Account Executive

Job Description Accounts Executive

Position: Accounts Executive
Department: Accounts & Finance
Employment Type: Full-time
Industry Preference: Jewellery Industry preferred

Job Summary

We are looking for a detail-oriented and responsible Accounts Executive to join our Accounts & Finance team. The candidate will be responsible for day-to-day accounting entries, payment and receipt processing, petty cash management, stock reconciliation, and ensuring accurate accounting treatment of GST and TDS.

The ideal candidate should have good knowledge of accounting principles, practical experience in Tally, and the ability to independently handle routine accounting and reconciliation activities. Experience in the jewellery/manufacturing industry will be an added advantage.

Key Responsibilities

1. Purchase & Sales Accounting

• Recording and maintaining purchase and sales invoices in the accounting system.
• Ensuring proper accounting classification and accurate ledger posting.
• Verifying invoices, supporting documents, quantities, rates, and applicable taxes before posting.
• Ensuring timely and accurate accounting of purchase and sales transactions.

2. Debit Note & Credit Note

• Preparation and accounting of Debit Notes and Credit Notes.
• Verifying the supporting documents and reasons for issuance.
• Ensuring appropriate accounting and GST treatment for such transactions.

3. Payments & Receipts

• Preparing and processing payments to vendors and other parties as per approved instructions.
• Posting payment entries in the accounting system after processing.
• Recording and reconciling receipt entries against customer outstanding balances.
• Maintaining proper documentation and supporting records for all payments and receipts.
• Assisting in vendor and customer ledger reconciliation.

4. Petty Cash Management

• Maintaining and managing the petty cash on a day-to-day basis.
• Recording petty cash expenses accurately and ensuring proper supporting bills/vouchers.
• Performing regular petty cash reconciliation and maintaining appropriate records.
• Ensuring expenses are accounted for under the correct ledger heads.

5. Stock Reconciliation

• Performing regular stock reconciliation between the accounting system and manufacturing software.
• Reconciling gold, jewellery and other relevant inventory records.
• Identifying and investigating discrepancies in stock quantities and values.
• Coordinating with the Production, Stores and Accounts teams for resolution of differences.
• Ensuring timely correction of accounting or system-related discrepancies.

6. GST & TDS Compliance

• Ensuring the correct GST treatment is applied to purchase, sales, debit note, credit note, expense and other accounting entries.
• Ensuring appropriate TDS applicability, deduction and accounting for relevant transactions.
• Verifying GSTIN, tax rates, taxable values and other relevant tax details before posting entries.
• Supporting the senior accounts team in GST/TDS reconciliations and compliance-related activities.

7. General Accounting

• Maintaining accurate and up-to-date accounting records.
• Passing journal and other routine accounting entries as required.
• Assisting in ledger scrutiny, reconciliations and month-end closing activities.
• Maintaining proper filing and documentation of accounting records.
• Coordinating with internal departments for accounting-related information and supporting documents.
• Assisting seniors in audits and providing required information and documents.

Required Skills & Qualifications

• Graduate in B.Com / M.Com or equivalent qualification.
• Good working knowledge of Tally Prime and MS Excel.
• Practical knowledge of GST and TDS accounting.
• Strong reconciliation and analytical skills.
• Ability to maintain confidentiality of financial and business information.
• Good coordination and communication skills.
• Ability to work independently as well as coordinate with different departments.

Preferred Experience

• Candidates having experience with gold/jewellery stock reconciliation will have an added advantage.
• Experience in working with manufacturing or inventory management software integrated with accounting systems will be preferred.