Account Executive

Accounts & Finance Executive

Department: Accounts & Finance
Designation: Accounts & Finance Executive
Location: [Location]
Reporting To: Finance Manager / Management
Employment Type: Full-Time

Job Summary

We are looking for an Accounts & Finance Executive to handle day-to-day accounting activities, financial documentation, reconciliations, payments, expenses, and statutory compliance support. The candidate should have good knowledge of accounting principles, attention to detail, and the ability to maintain accurate financial records.

Key Responsibilities

1. Accounting & Bookkeeping

• Maintain day-to-day accounting entries and financial records.
• Record purchase, sales, expense, receipt, and payment transactions.
• Maintain accounts payable and accounts receivable records.
• Prepare and maintain invoices, debit notes, credit notes, and other financial documents.
• Ensure proper filing and documentation of accounting records.

2. Bank & Account Reconciliation

• Perform regular bank reconciliations.
• Reconcile customer and vendor accounts.
• Identify and resolve discrepancies in books of accounts.
• Monitor outstanding receivables and payables.

3. Payments & Expenses

• Process vendor payments and employee reimbursements as per company procedures.
• Verify supporting bills, invoices, approvals, and expense claims.
• Maintain records of company expenses and payment schedules.
• Assist in cash and petty-cash management, wherever applicable.

4. GST & Statutory Compliance

• Assist in preparation and filing of GST returns.
• Maintain GST-related records and documentation.
• Support TDS calculations, deductions, and returns.
• Coordinate with consultants/auditors for statutory compliance requirements.
• Ensure timely collection and maintenance of required financial documents.

5. MIS & Reporting

• Prepare regular financial reports and MIS as required by management.
• Provide data for monthly closing and management reporting.
• Assist in preparing ageing reports for receivables and payables.
• Track expenses against budgets and highlight significant variances.

6. Audit & Documentation

• Assist in internal, statutory, and tax audits.
• Provide supporting documents and information required by auditors.
• Maintain proper records for audit and compliance purposes.
• Ensure accounting documentation is complete and up to date.

Required Skills

• Good understanding of accounting principles and bookkeeping.
• Working knowledge of Tally / ERP / accounting software.
• Good knowledge of MS Excel including basic formulas, filters, sorting, and reporting.
• Knowledge of GST and TDS.
• Strong numerical and analytical skills.
• Good attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Good communication and coordination skills.
• Ability to maintain confidentiality of financial information.

Educational Qualification

• B.Com / M.Com / MBA Finance or equivalent qualification.
• Candidates with relevant accounting experience will be preferred.

Experience

• 25 years of experience in Accounts & Finance.
• Experience in handling GST, TDS, reconciliations, vendor payments, and MIS will be an advantage.

Key Performance Areas (KPIs)

• Accuracy and timely completion of accounting entries.
• Timely bank and ledger reconciliations.
• Timely processing of payments and reimbursements.
• Timely GST/TDS compliance support.
• Accuracy of MIS and financial reports.
• Proper maintenance of financial records and documentation.
• Timely closure of audit requirements.

Personal Attributes

• Honest and trustworthy.
• Detail-oriented and organized.
• Proactive and responsible.
• Good team player.
• Able to work independently with minimum supervision.
• Strong follow-up and problem-solving skills.Role & responsibilities

Preferred candidate profile