Account Executive

About the Role

We are looking for a detail-oriented and responsible Account Executive to manage day-to-day accounting, inventory-related entries, factory and godown records, production updates, banking, taxation, and documentation.

The ideal candidate should have practical experience working in a factory, manufacturing, trading, or godown environment, with strong knowledge of accounting software, inventory management, GST/TDS, and day-to-day financial operations.

Key Responsibilities

1. Accounting & Bookkeeping

• Maintain accurate day-to-day accounting entries in Tally / ERP / relevant accounting software.
• Handle journal entries, purchase entries, sales entries, bank entries, cash entries, and vouchers.
• Maintain and verify ledgers, vouchers, cashbook, and other accounting records.
• Ensure all accounting transactions are entered accurately and on time.
• Perform regular ledger verification and reconciliation.
• Assist in the preparation and finalization of accounts.

2. Raw Material Purchase & Inventory Management

• Record and maintain raw material purchase entries in the accounting/ERP software.
• Maintain accurate records of raw material receipts, quantities, rates, and vendors.
• Verify purchase bills, invoices, and supporting documents before making entries.
• Track movement of raw materials between factory and godown.
• Ensure inventory records are updated accurately and on time.
• Coordinate with purchase, production, and warehouse teams for discrepancies in stock or documentation.

3. Finished Goods & Sales Updates

• Record finished goods production and sales entries in the software.
• Maintain accurate records of finished goods received from production.
• Update finished goods movement between factory, godown, and dispatch locations.
• Ensure sales invoices and dispatch-related entries are recorded accurately.
• Reconcile physical stock with software records and identify discrepancies.

4. Production & ERP Updates

• Ensure timely production updates are entered into the ERP/accounting software.
• Maintain production-related records including raw material consumption and finished goods output.
• Coordinate with the production team to collect daily production data.
• Verify production entries against physical records and supporting documents.
• Ensure there are no delays or gaps in production and inventory updates.

5. E-Way Bill & Dispatch Management

• Prepare and generate E-Way Bills as required for material movement and dispatches.
• Verify invoice, vehicle, transporter, quantity, and other relevant details before generating E-Way Bills.
• Maintain proper records of E-Way Bills and dispatch documentation.
• Ensure every vehicle's weight and dispatch details are updated accurately in the software.
• Coordinate with factory, godown, transporters, and dispatch teams for timely updates.
• Track and resolve discrepancies between physical dispatch records and software entries.

6. Banking & Financial Operations

• Handle day-to-day banking transactions and documentation.
• Record bank transactions and perform regular Bank Reconciliation.
• Process and maintain records of vendor payments.
• Manage petty cash and cash-related transactions.
• Coordinate with management and the CA for required financial and accounting documentation.

7. GST, TDS & Statutory Compliance

• Prepare and maintain data required for GST and TDS compliance.
• Assist in GST and TDS working and filing processes.
• Maintain proper records of purchase, sales, GST, TDS, and related transactions.
• Coordinate with the CA and auditors for taxation, audit, and compliance requirements.
• Ensure accounting records and supporting documents are maintained properly for audit purposes.

8. Vendor & Documentation Management

• Maintain accurate vendor records and account ledgers.
• Verify vendor bills, invoices, payment details, and outstanding balances.
• Coordinate with vendors regarding billing, payments, and documentation.
• Maintain proper filing of invoices, vouchers, purchase documents, sales documents, and dispatch records.

9. MIS & Reporting

• Prepare regular MIS reports related to:
• Purchase
• Sales
• Inventory
• Production
• Vendor outstanding
• Stock movement
• Cash and bank
• GST/TDS
• Prepare reports using MS Excel and Google Sheets.
• Use Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, and data analysis for reporting.
• Provide accurate data and reports to management for financial and operational review.

Required Technical Skills

The candidate should have strong practical knowledge of:

• Journal Entries
• Purchase & Sales Entries
• Bank Entries
• Cash Entries
• Voucher Making
• Ledger Verification
• Bank Reconciliation
• Purchase & Sales Invoice Management
• Vendor Payment Management
• Raw Material Accounting
• Finished Goods Accounting
• Inventory Management
• Production Entries
• Stock Reconciliation
• GST & TDS Working
• GST & TDS Filing Process
• E-Way Bill Generation
• Dispatch Documentation
• Vehicle/Weight Updates
• MIS Reporting

Software & Reporting Knowledge

• Tally / ERP / Accounting Software
• Advanced MS Excel
• Google Sheets
• Basic Excel Formulas
• Inventory & Stock Management Software
• MIS Reporting
• Data Analysis

Competencies Required Skills

Accounting, inventory management, ERP/Tally, Excel reporting, production data entry, GST/TDS, e-way bills, vendor coordination, stock reconciliation.

Knowledge

Accounting principles, factory accounting, inventory management, raw material and finished goods accounting, production processes, GST/TDS, dispatch documentation, and statutory compliance.

Self-Image

Detail-oriented, responsible, accountable, disciplined, and result-driven.

Traits

Analytical, proactive, accurate, ethical, organized, good communicator, and problem-solver.

Motives

Financial accuracy, timely reporting, inventory control, process discipline, and operational efficiency.

Education & Experience

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 1–2 years of relevant experience in Accounts, preferably in a factory, manufacturing, trading, warehouse, or godown environment.
• Practical experience with Tally / ERP / accounting software is required.
• Experience handling raw material purchases, finished goods, production entries, inventory, dispatch, and e-way bills will be preferred.
• Strong working knowledge of GST, TDS, Excel, and reconciliation.

Preferred Candidate Profile

We are looking for someone who has hands-on experience in a factory or godown environment and understands the complete flow of:

Raw Material Purchase → Stock Entry → Production → Finished Goods → Sales → Dispatch → Vehicle/Weight Update → Accounting & Reconciliation

The candidate should be comfortable coordinating with factory, production, warehouse/godown, purchase, sales, transport, and accounts teams and ensuring that all relevant information is updated accurately and on time.

Growth & Benefits

• Opportunity to work closely with accounts, production, purchase, warehouse, and operations teams.
• Exposure to end-to-end factory accounting and inventory management.
• Opportunity to develop strong practical knowledge of ERP, production, stock, taxation, and financial operations.
• Team culture that values learning, accountability, collaboration, and growth.

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person