Account Executive

The Account Executive is responsible for overseeing day-to-day financial operations, accounting functions, and human resource management.

This position manages full-set accounts, project billing, vendor payments, and bank reconciliations while overseeing employee onboarding, HR administration, performance tracking, and statutory payroll processing in compliance with the Employment Act 1955, EPF, SOCSO, EIS, and LHDN (PCB).

KEY RESPONSIBILITIES

1. Accounting & Finance Functions

• Full Set of Accounts: Prepare and maintain full sets of accounts (General Ledger, Accounts Payable, Accounts Receivable) using accounting software (e.g., IFCA & SQL).
• Billing & Collections: Issue progress invoices/official receipts, reconcile accounts receivable, and follow up with clients/purchasers on outstanding payments.
• Accounts Payable & Payments: Verify supplier/subcontractor invoices, prepare payment vouchers, and manage vendor payment schedules.
• Bank Reconciliation & Cash Flow: Perform monthly bank reconciliations, monitor daily cash flow, and manage petty cash accounts.
• Financial Reporting & Audit: Assist in month-end and year-end financial closing, prepare management financial statements, and liaise with external auditors and tax agents.

2. Human Resource & Payroll Management

• Payroll Processing: Calculate and process monthly payroll, including OT, allowances, and unpaid leave deductions. Timely submission of statutory contributions (EPF, SOCSO, EIS, PCB) via online portals.
• EA Forms & Tax Submissions: Prepare annual EA Forms for employees and ensure year-end employer tax compliance (Form E submission to HASiL).
• HR Administration & Documentation: Maintain complete employee personal files, handle leave management (annual, medical, emergency leave tracking), and process staff expense claims.
• Recruitment & Onboarding: Manage job postings, schedule interviews, prepare offer letters and employment contracts, and conduct new employee onboarding.
• Disciplinary & Labor Law Compliance: Draft formal HR documentation (Confirmation Letters, Warning Letters, Show Cause Letters) and ensure workplace policies adhere to the Malaysian Employment Act 1955.

JOB REQUIREMENTS

• Education: Diploma or Bachelor’s Degree in Accounting, Finance, Human Resource Management, Business Administration, or equivalent.

• Experience: 2–5 years of relevant working experience handling full-set accounting and HR/payroll functions (exposure to the construction or property development sector is an advantage).

• System Knowledge: Hands-on experience with accounting and HR/payroll software (e.g., SQL & IFCA) and Microsoft Excel (VLOOKUP, Pivot Tables).

• Regulatory Knowledge:

  • Sound understanding of Malaysian Accounting Standards and basic taxation.
  • Practical knowledge of the Employment Act 1955, EPF Act, SOCSO, EIS, and Income Tax (PCB) regulations.

• Key Skills:

  • High level of confidentiality, integrity, and trustworthiness when handling salary and financial data.
  • Strong organizational and time-management skills to balance accounting deadlines with HR matters.
  • Good communication and interpersonal skills to handle internal employee queries and external auditors/bankers.

• Languages: Good command of written and spoken English and Bahasa Malaysia.